Accounting Assistant II

4 weeks ago

Santa Barbara, California, United States Volt Full time
Job Title: Accounting Assistant II

Job Summary:
Volt is seeking an experienced Accounting Assistant II to join our team. As an Accounting Assistant, you will be responsible for processing electronic bills, preparing and keying paper vendor invoices for payment, and reconciling invoices to edit and posting reports. You will also be responsible for researching and reconciling vendor payments, researching IHSS reversals, and providing assistance to vendors/service coordinators.

Key Responsibilities:
  • Process electronic bills on a daily basis.
  • Prepare and key paper vendor invoices for payment.
  • Reconcile invoices to edit and posting reports.
  • Research and reconcile vendor payments.
  • Research IHSS reversals.
  • Provide assistance to vendors/service coordinators.
  • Assist vendors on using the eBilling system and the Service Provider Portal.
  • Distribute, collect and verify completeness and accuracy of enrollment forms for eBilling system, Service Provider Portal and direct deposit and enter into the system.
  • Assist with yearly independent audit.
  • Assists in all POS mailings.
  • Match and file invoices after each check run.
  • Process P&I payments monthly.
  • Process death certificate payments as needed.
  • Ensure proper audit trail is maintained.
  • Performs work in accordance with generally accepted accounting principles and practices and with TCRC policies and procedures.
  • Month end processing.
  • Requests for additional bills.
  • Process Supplemental Security Income/State Supplementary Payment invoices.
  • Generate daily invoices.
  • Reissue voided checks.
  • Backup for printing and sorting invoices.

Requirements:
  • Strong knowledge of accounting principles and procedures and ability to apply these in the work performed.
  • Ability to analyze situations accurately and adopt an effective course of action. Problem solving experience.
  • Successful and timely management of multiple projects and tasks concurrently.
  • Knowledge of monitoring and tracking methods and ability to apply these to work performed.
  • Excellent interpersonal and customer service skills. Communicated with respect, openly, directly and effectively. Responds professionally.
  • Positive and responsive attitude.
  • Excellent organizational and planning skills.
  • Ability to work effectively with a variety of different people.
  • Thinks ahead, minimizing potential problems. Proactive in identifying areas to improve.
  • Takes initiative to learn new procedures, computer systems and accounting processes.
  • 10-key touch.
  • Intermediate to advanced level knowledge of Excel, Word, email, internet and accounting software.
  • High school diploma or equivalent. Completion of some college level courses in accounting, business, economics, math or finance.
  • 3 years accounts payable or other general accounting experience. TCRC experience may be considered in lieu of this prerequisite.
  • Prefer bilingual English/Spanish.

About Volt:
Volt is a leading provider of accounting services. We are committed to providing our clients with the highest level of service and expertise. If you are a motivated and detail-oriented individual who is looking for a challenging and rewarding career, we encourage you to apply for this exciting opportunity.

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