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Administrative Coordinator

2 months ago

Greensburg, Louisiana, United States Southeast Community Health Systems Full time
Job Summary

We are seeking a highly skilled and detail-oriented Administrative Specialist to join our team at Southeast Community Health Systems. The successful candidate will provide exceptional administrative support to our Chief Executive Officer, act as a liaison with other departments, and work closely with department coordinators/managers/directors, CEO direct reports, and leadership team in coordinating activities and special projects.

Key Responsibilities
  • Provide extensive administrative assistance, including agenda preparation, board minute preparation, and attending monthly Board of Directors' meetings.
  • Assist with activities involved in developing, planning, directing, and evaluating a wide variety of organizational projects.
  • Evaluate daily clinic operations in coordination with coordinators/managers/directors, CEO direct reports, and leadership team to maximize operational efficiencies and effectiveness.
  • Assist in the development and maintaining strategic plan as approved by the Board of Directors.
  • Provide updates on organizational projects as directed by the CEO, as well as follow-up to monitor the progress of planned improvement implementation to assure timely action, appropriate management support, and achievement of expected benefits.
  • Coordinate with related departments and functions to assure appropriate information flow and understanding of overall process improvement direction.
  • Maintain the CEO appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Perform related or similar duties as required or assigned.
Requirements
  • Minimum of an associate degree in office management, business office administration, or similar program.
  • Three (3) years of experience in the capacity of an executive assistant, preferably in a medical office setting.
  • Ability to coordinate, prioritize, and manage a variety of diverse and complex tasks and systems.
  • Strong analytical and critical thinking skills; ability to assess challenges and develop creative, effective solutions.
  • Exceptional organization skills and high level of attention to detail.
  • Familiarity with handling privileged and confidential information.
  • Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
Competencies
  • Ability to communicate in English, both verbally and in writing.
  • Attention to detail.
  • Project orientation.
  • Multi-task and manage competing priorities.
  • Judgment and decision-making ability.