Current jobs related to HR Operations Specialist - Portland, Maine - Gulf of Maine Research Institute

  • HR Operations Specialist

    1 week ago

    Portland, Maine, United States MaineHealth Full time

    Job SummaryThis is a per diem position for a Senior Human Resources Representative who will provide leader support for various HR operational tasks and work on special assignments and projects.Required Minimum Knowledge, Skills, and Abilities (KSAs)Education: A Bachelor's Degree or equivalent work experience is required.License/Certifications: Not...

  • HR Support Specialist

    2 weeks ago

    Portland, Maine, United States Maine Medical Center Full time

    Job SummaryThis is a per diem position that requires elevated expertise in providing leader support for various HR operational tasks. The Senior Human Resources Representative will work on special assignments and projects, demonstrating a high level of knowledge and skills in HR operations.Key ResponsibilitiesProvide support to leaders on HR operational...

  • HR Support Center Specialist- Benefits

    4 weeks ago

    Portland, Maine, United States Maine Medical Center Full time

    Job SummaryThis is a per diem schedule position that does not qualify for benefits. As a Senior Human Resources Representative, you will provide leader support for various HR operational tasks and work on special assignments and projects.Key Responsibilities• Provide HR support to leaders and teams• Work on special assignments and projects• Demonstrate...

  • HR Support Specialist

    4 weeks ago

    South Portland, Maine, United States InterMed, P.A. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented HR Assistant to join our team at InterMed, P.A. The successful candidate will provide administrative support to the Human Resources department, ensuring the smooth operation of HR functions and processes.Key ResponsibilitiesProvide administrative support to the HR department, including...

  • HR Support Center Specialist

    3 days ago

    Portland, Maine, United States MaineHealth Full time

    Job SummaryThis is a per diem position that requires elevated expertise in providing leader support for various HR operational tasks.The Senior Human Resources Representative role will work on a variety of special assignments and projects, utilizing their knowledge and skills to drive success.Required Minimum Knowledge, Skills, and Abilities (KSAs)Education:...

  • Facility Operations Specialist

    3 days ago

    Portland, Maine, United States Clean Harbors Full time

    Job Title: Facility Operations SpecialistJob Summary:Clean Harbors is seeking a Facility Operations Specialist to join their team. As a key member of the operations team, you will be responsible for ensuring the safe and efficient operation of the facility. This includes performing daily tasks such as drum pumping, drum dumping, tank farm operations, and...

  • Transportation Operations Specialist

    2 days ago

    Portland, Maine, United States Amtrak - The National Railroad Passenger Corporation Full time

    Amtrak - The National Railroad Passenger Corporation is seeking a Transportation Operations Specialist to join our team. This role is a great opportunity for a career in transportation.The estimated salary for this role is $65,000 to $85,000 per year.**Job Description**As a Transportation Operations Specialist, you will be responsible for assisting the...

  • Security Operations Specialist

    2 weeks ago

    Portland, Maine, United States Security Industry Specialists Full time

    About this position:Job Summary: We are seeking a highly skilled and motivated Security Specialist to join our team at Security Industry Specialists, Inc. (SIS). As a Security Specialist, you will be responsible for ensuring SIS standards and policies are met in overall field services, operations, and functions in assigned areas.Key Responsibilities:Provide...

  • Sales Operations Specialist

    1 month ago

    Portland, Maine, United States Energy Circle Full time

    Job Title: Sales Operations SpecialistAt Energy Circle, we're on a mission to accelerate the transformation of homes and buildings towards reduced carbon, renewable generation, and greater energy efficiency. As a Sales Operations Specialist, you'll play a pivotal role in bridging our marketing, sales, and business development efforts.Key...

  • HR Assistant

    2 weeks ago

    South Portland, Maine, United States InterMed, P.A. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented HR Assistant to join our team at InterMed, P.A. The successful candidate will provide administrative support to the Human Resources department, ensuring the smooth operation of our HR functions.Key ResponsibilitiesProvide administrative support to the HR department, including preparing...

  • HR Assistant

    2 weeks ago

    South Portland, Maine, United States InterMED Full time

    Job SummaryWe are seeking a highly organized and detail-oriented HR Assistant to join our team at InterMed. The successful candidate will provide administrative support to the Human Resources department, ensuring the smooth operation of our HR functions.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to the HR department,...

  • Administrative Operations Specialist

    20 hours ago

    Portland, Maine, United States American Building Group LLC Full time

    We are seeking a highly organized and detail-oriented Administrative Operations Specialist to join American Building Group LLC. In this role, you will provide a variety of clerical and administrative support, ensuring the smooth operation of our office.ResponsibilitiesYour primary responsibilities will include:Performing bookkeeping activities, including...

  • Machine Operator

    1 week ago

    Portland, Maine, United States Kelly Full time

    Machine Operator - Roasting SpecialistAre you looking for a challenging and rewarding role in a dynamic industry? We have an exciting opportunity for a Machine Operator - Roasting Specialist to join our team at Kelly Professional & Industrial in Portland, ME.Key Responsibilities:Operate roasting equipment to produce high-quality coffee beansMonitor and...

  • Fulfillment Operations Specialist

    1 week ago

    Portland, Maine, United States BioTouch Full time

    Job OverviewAs a key member of the BioTouch team, the Fulfillment Operations Specialist will be responsible for performing day-to-day activities in the fulfillment center, including light assembly, collating, inserting, sorting, packing, and shipping. The ideal candidate will be a team player who can work effectively in a fast-paced environment and maintain...

  • Warehouse Operations Specialist

    2 weeks ago

    Portland, Maine, United States Best Buy Full time

    As a Warehouse Operations Specialist at Best Buy, you will be responsible for ensuring the smooth operation of our warehouse facilities. Your key responsibilities will include:Unloading and Receiving: You will be responsible for unloading trucks and recording store inventory to ensure accurate tracking and management of our stock levels.Inventory Management:...

  • Operational Support Specialist

    4 days ago

    Portland, Maine, United States CareFirst BlueCross BlueShield Full time

    Job SummaryAs an Operational Support Specialist at CareFirst BlueCross BlueShield, you will play a vital role in providing operations support by obtaining facts, analyzing problems, designing solutions, developing testing methods, conducting and documenting tests, and providing operating information to customers.Key Responsibilities Research and improve...

  • Travel Nurse RN OR

    2 weeks ago

    Portland, Maine, United States The Talent Xpert, LLC Full time

    Job Title: Travel Nurse RN OR - Operating Room SpecialistThe Talent Xpert, LLC is seeking a skilled travel nurse to join their team in Portland, Maine. This is a contract-based position with a focus on operating room nursing.Key Responsibilities: Provide high-quality patient care in the operating room setting Collaborate with the healthcare team to ensure...

  • Traveling Surgical Instrument Specialist

    4 weeks ago

    Portland, Maine, United States Infojini Healthcare Full time

    Job Summary:We are seeking a skilled Traveling Surgical Instrument Specialist to join our team at Infojini Healthcare. As a key member of our operating room support team, you will be responsible for providing high-quality surgical instrumentation support to our medical staff.Responsibilities:• Provide expert-level surgical instrumentation support to our...

  • Travel Nurse RN OR

    2 weeks ago

    Portland, Maine, United States The Talent Xpert, LLC Full time

    Travel Nursing Opportunity with The Talent Xpert, LLCWe are seeking a skilled Travel Nurse RN OR - Operating Room professional to join our team at The Talent Xpert, LLC. As a leading healthcare recruiting agency, we specialize in placing top talent in various medical specialties, including Operating Room nursing.Job Details:Specialty: Operating RoomShift: 12...

  • Machine Operator

    3 weeks ago

    Portland, Maine, United States Panasonic Full time

    **Job Summary**As a Machine Operator at Panasonic, you will play a critical role in ensuring the smooth operation of our manufacturing processes. This is a challenging and rewarding position that requires attention to detail, strong problem-solving skills, and the ability to work effectively in a team environment.**Key Responsibilities**Set up and operate a...

HR Operations Specialist

2 months ago

Portland, Maine, United States Gulf of Maine Research Institute Full time
Title: Human Resources Coordinator

Supervisor: Human Resources Manager

Pay Grade: 4 Pay Grade Range: $42,222 to $67,600

Starting Salary Range: $44,000 to $50,000

Overview:

The Gulf of Maine Research Institute (GMRI) is committed to addressing global ocean challenges through collaborative solutions. Our mission focuses on the sustainability of the Gulf of Maine ecosystem and the communities reliant on it.

The Human Resources Coordinator plays a vital role in managing the organization's Benefits and Payroll functions while also engaging in daily employee support and inquiries. Key responsibilities encompass payroll processing, benefits management, onboarding of new employees, documentation of policies, and regular interactions with employees across various HR-related topics.

Responsibilities/Tasks:

General Human Resources:
  • Assist with administrative tasks such as compliance training, educational initiatives, and new hire orientation, contributing to team objectives by completing related assignments.
  • Act as the primary point of contact for employee relations inquiries, escalating issues to the appropriate personnel when necessary.
  • Maintain HR documentation on SharePoint, including Department of Labor (DOL) postings to ensure legal compliance.
  • Oversee the employee performance review system, providing support and training to staff as required.
  • Organize and maintain a personnel record filing system that aligns with GMRI's needs and adheres to current employment regulations.
Benefits Administration:
  • Support the implementation, management, and communication of employee benefit programs.
  • Provide training and assistance to staff regarding all benefits offerings as needed.
Payroll:
  • Execute all payroll entries, allocations, and reporting accurately.
  • Collect, input, and verify payroll data for timely processing.
  • Maintain payroll systems effectively.
  • Generate payroll reports to satisfy both internal and external requirements.
  • Keep electronic personnel files updated, including withholdings, benefit deductions, and paid leave records.
  • Process payroll for new hires and terminations, reconciling monthly benefit insurance invoices.
  • Prepare information regarding employee benefits, including vacation, holiday time, 401(k) plans, and health insurance.
  • Assist employees with inquiries related to payroll, including leave accruals, wage deductions, and 401(k) contributions.
Additional Responsibilities:
  • Collaborate with the marketing manager to integrate GMRI's marketing resources into recruitment, hiring, and onboarding processes.
  • Submit requests for social media promotions of active job openings.
  • Utilize content management systems to update job listings, staff biographies, and other HR-related information.
  • Coordinate photo sessions for new staff members.
  • Request staff biographies and related updates.
  • Contribute content to internal communication channels (e.g., digital signage, staff presentation slides, and surveys).
Requirements:
  • High school diploma or equivalent relevant experience.
  • Strong verbal and written communication skills along with excellent interpersonal abilities.
  • Experience in payroll processing and managing confidential information.
  • Knowledge of benefits program administration.
  • Ability to manage multiple tasks while maintaining attention to detail and meeting deadlines.
Qualifications:
  • Ability to work effectively with all levels of staff while fostering positive working relationships within and outside the organization.
  • Commitment to the highest standards of ethical and professional conduct.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
  • Demonstrated capability to engage effectively at all organizational levels and contribute as a valuable team member.
Diversity and Inclusion:

The Gulf of Maine Research Institute is dedicated to providing equal access and employment opportunities in all aspects of employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, or veteran status.

Salary and Benefits:

GMRI offers a competitive salary and benefits package.

Application Instructions:

All applications must include a cover letter and resume. Review of applications will commence immediately and continue until the selection of a successful candidate.