Travel and Honoraria Lead

1 week ago


Norman, Oklahoma, United States Chickasaw Nation Industries Full time
Job Summary

The Travel and Honoraria Lead is responsible for overseeing a staff and providing administrative travel reimbursement and honoraria support for the Department of Energy (DOE), Office of Science.

Key Responsibilities
  • Leads and mentors assigned staff to ensure maximum performance and high standards.
  • Provides training and direction for staff to ensure achievement of performance goals.
  • Uses Concur software to book hotel and transportation reservations according to Federal government guidelines.
  • Interacts with clients and researchers from the United States and abroad to support travel requirements.
  • Demonstrates excellent customer service in interacting with representatives from a large Federal agency.
  • Assists travelers in using Concur and in completing expense reimbursement processes.
  • Initiates, processes, and completes honoraria payments to both domestic and international subject matter experts.
  • Reviews requirements of foreign and domestic travel regulations and policy changes, and informs and instructs other office personnel on requirement changes.
  • Reviews and audits travel orders to ensure travel mode and entitlements accurately reflect travelers' itineraries and comply with Federal travel regulations.
  • Assesses travel orders to ensure that they follow regulatory guidance and that they reflect appropriate accounting citations, funding allotments, and budget clearances.
  • Prepares financial status data and reports for management, as required.
  • Reviews local, domestic, and international travel reservations, authorizations, and vouchers, and adheres to policy compliance and reporting.
  • Contacts travel planners and/or travelers concerning errors in authorizations and vouchers.
  • Provides accurate and timely records of travel to resolve reimbursement issues.
  • Ensures quality control and compliance to the Federal Travel Regulations (FTR) and departmental policy for all travel authorizations and expense reports.
Requirements
  • Bachelor's degree and a minimum of seven (7) years' relevant experience, or equivalent combination of education/experience.
  • Operational knowledge of online travel systems, including Ad Trav, FTMS, and Concur.
  • Working knowledge of Federal Travel Regulation (FTR).
  • Requires knowledge in using Microsoft Office Suite and other DOE legacy administrative systems.
  • Operational knowledge of standard office practices and procedures.
  • Proficient in the use of standard office equipment and automation systems.
  • Requires knowledge in gathering and synthesizing data from various sources to support reporting process.
  • Excellent verbal and written communications skills.
  • Excellent customer service and relationship-building skills.
  • Ability to effectively interact with a large, diverse customer population.
  • Excellent listening and problem resolution skills.
  • Excellent organization and analytical skills with ability to manage multiple projects and priorities.
  • Ability to work effectively both individually and in a team environment.
  • Ability to manage employees.


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