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Travel and Honoraria Coordinator

2 months ago


Norman, Oklahoma, United States Chickasaw Nation Industries, Inc. Full time

At Chickasaw Nation Industries, Inc., we take pride in our commitment to excellence and customer satisfaction.

POSITION OVERVIEW

The Part-Time Travel and Honoraria Coordinator is responsible for providing administrative support related to travel reimbursements and honoraria for the Department of Energy (DOE), Office of Science. This role involves making precise and economical travel arrangements for both domestic and international trips, applying a thorough understanding of Federal travel regulations, and ensuring timely processing of reimbursements and payments.

KEY RESPONSIBILITIES

The essential duties of this position include, but are not limited to:

  • Utilizing Concur software to arrange hotel accommodations and transportation in accordance with Federal guidelines, including managing changes to travel schedules.
  • Engaging with clients and researchers from various locations to facilitate their travel needs.
  • Providing outstanding customer service while collaborating with representatives from a significant Federal agency.
  • Assisting travelers in navigating Concur and completing their expense reimbursement submissions.
  • Processing honoraria payments for both domestic and international experts.
  • Responding promptly to high-priority requests for assistance.
  • Offering travel support for various groups, including invitational and special projects, as assigned.
  • Reviewing and updating staff on changes to travel regulations and policies.
  • Ensuring travel orders align with Federal regulations and accurately reflect travel itineraries.
  • Maintaining accurate records of travel to resolve reimbursement discrepancies.
  • Ensuring compliance with Federal Travel Regulations (FTR) for all travel-related documentation.

EDUCATION AND EXPERIENCE

A Bachelor's degree coupled with a minimum of five years of relevant experience, or an equivalent combination of education and experience, is required.

SKILLS AND QUALIFICATIONS

The ideal candidate will possess:

  • Operational knowledge of online travel systems, including Concur.
  • Familiarity with Federal Travel Regulations.
  • Proficiency in Microsoft Office Suite and other administrative systems.
  • Strong communication and customer service skills.
  • Excellent organizational abilities and the capacity to manage multiple priorities.

This position is integral to our operations, and we are looking for a dedicated individual who values integrity and quality in their work.

COMPLIANCE AND CORE VALUES

Chickasaw Nation Industries, Inc. promotes a culture of compliance with all applicable regulations and encourages a workplace environment that values integrity, reliability, and accountability.

If you are enthusiastic about contributing to a mission-driven organization, we invite you to explore this opportunity.