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Chief Executive Support Specialist

2 months ago

Duarte, California, United States City of Hope Full time

Join Our Mission-Driven Team

At City of Hope, we are dedicated to transforming lives and making a significant impact in the battle against cancer, diabetes, and other critical health challenges. Our expanding national network includes a prominent campus in Los Angeles, various clinical care locations throughout Southern California, and treatment facilities in major cities.

Position Overview

We are looking for an exceptional individual to fill the role of Senior Executive Assistant, providing essential support to our Chief Operating Officer (COO) in our Duarte office. This position is crucial for coordinating operational activities and ensuring the smooth flow of information within the executive office.

Key Responsibilities

  • Utilize discretion and sound judgment in managing sensitive and confidential information, prioritizing tasks, and addressing operational challenges.
  • Act as a liaison among executives, managers, and visitors as necessary.
  • Address routine and complex inquiries, requiring a deep understanding of organizational policies and ongoing projects.
  • Manage and maintain the calendar for appointments, meetings, and travel itineraries, coordinating all related arrangements.
  • Assist the COO in organizing and keeping track of scheduled commitments.
  • Independently prepare and distribute meeting minutes, ensuring follow-up on discussed items.
  • Compile background information for the COO to address correspondence and inquiries effectively, routing and responding to communications that do not require executive attention.
  • Plan, organize, and prioritize special projects, including reporting, data analysis, and presentation preparation.

Qualifications

The ideal candidate will possess:

  • A Bachelor's or Master's degree is preferred (relevant experience may substitute for educational requirements).
  • 5-7 years of experience in providing administrative and secretarial support at an executive level.
  • A high level of administrative proficiency and versatility in using PCs and office software.

City of Hope is committed to equal opportunity employment. We value diversity, equity, and inclusion in our workforce.