Assistant Director of University Programs

1 week ago


Newport News, Virginia, United States Christopher Newport University Full time

We are seeking an experienced Ceremonial Event Planner to join our team at Christopher Newport University. In this role, you will be responsible for planning, coordinating, and executing various events throughout the year, including commencements, convocations, Board of Visitors meetings, presidential meetings, ceremonial events, anniversaries, Welcome Week and Getting Started Week events, freshman dessert series, family weekend, homecoming, holiday events, advancement/fund-raising events, major faculty events, major athletics events, faculty/staff appreciation events, dedications, groundbreakings, and other events as assigned.

You will be working closely with the Executive Director of University Events and Special Projects to develop detailed guidelines and protocols for event management, manage budgets, oversee logistical arrangements, and ensure that all events are executed seamlessly. You will also be responsible for maintaining accurate records of events, including vendor information, guest lists, attendance counts, and providing final data to partner departments following each event.

To be successful in this role, you will need to have exceptional organizational skills, attention to detail, and the ability to work well under pressure. You will also need to have experience coordinating a wide variety of events paired with knowledge of traditional etiquette, ceremonial protocol, and conventional social amenities. Proficiency in basic graphic design and the ability to create invitations, flyers, emails, and social media marketing materials is also essential.



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