Live Event Project Coordinator

5 days ago


Waukesha, Wisconsin, United States Majic Productions Full time
Live Event Project Manager

Majic Productions is a leading sound, video, and lighting production company that delivers exceptional experiences through creativity, passion, and expertise.

The Live Event Project Manager will oversee multiple events and projects simultaneously, ensuring seamless execution and exceeding client expectations. This onsite position is based in Waukesha, WI.

Key Responsibilities
  • Collaborate with cross-functional teams to guarantee flawless event execution
  • Facilitate effective communication between clients, vendors, colleagues, and other departments
  • Review and update show orders using production knowledge and site experience
  • Develop and maintain necessary spreadsheets and timelines
  • Provide continuous client communication, both in-office and onsite
  • Lead production in client-facing communication leading up to the event
  • Make informed decisions that prioritize client, staff, and company interests
  • Take ownership of challenging situations onsite to enhance the event experience
  • Attend events onsite as needed
  • Develop audiovisual knowledge to better serve clients, colleagues, and self
  • Perform other duties as assigned
Requirements
  • Minimum 3 years of experience in event management
  • Ability to work nights, weekends, holidays, and extended event hours
  • Flexibility to adapt to changing hospitality schedules
  • Capacity to work in various environments: office days, event runs, and supporting other departments
  • Travel as required
  • Comfortable operating large vehicles, such as a 24' truck with equipment
  • Ability to lift 50lbs and stand for 12+ hours
  • Comfortable working at heights, including ladders and lifts
Preferred Experience
  • Audovisual knowledge
  • Event producer background
  • Vendor ordering and coordination
  • Project management


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