Administrative Coordinator for Financial Services

3 weeks ago


Minneapolis, Minnesota, United States Priority Envelope Full time
About the Job
Priority Envelope seeks an experienced Billing Specialist to ensure the accurate and timely processing of job closing, billing, and freight invoicing activities within our ERP system. This role involves managing Accounts Payable and Accounts Receivable functions while maintaining a strong focus on precision and efficiency.

Responsibilities and Requirements
The ideal candidate will have a strong foundation in finance-related administrative roles, ideally with 1-3 years of experience in a mid-sized custom manufacturing environment. Proficiency in ERP systems, excellent organizational skills, and attention to detail are also essential. Additionally, familiarity with Microsoft Word, Excel, Outlook, and TEAMs, along with the capacity to learn new software swiftly, is highly desirable.

Compensation and Benefits
We offer a competitive salary of $22 - $27 per hour, depending on experience, along with a comprehensive benefits package, including Medical, Dental, Vision, 401(k), Life Insurance, Health Savings Account, and Paid Time Off. We foster a relaxed yet professional atmosphere where you can contribute to our mission of providing exceptional service to our clients.

Key Responsibilities
Some of the essential duties include:
  • Processing job close procedure in ERP system while investigating and resolving material and job cost variances.
  • Generating and distributing detailed customer invoices from ERP system and following special handling instructions for non-automated invoices based on customer requirements.
  • Matching and processing freight invoices while investigating and resolving discrepancies.
  • Addressing internal customer inquiries, complaints, and discrepancies relative to invoices.
  • Maintaining job ticket filing and organization.


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