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Records Coordinator

2 months ago

Roswell, Georgia, United States City Of Roswell Full time
Job Summary

The City of Roswell is seeking a highly organized and detail-oriented Records Coordinator to join our team. As a Records Coordinator, you will be responsible for maintaining accurate and up-to-date records management systems, ensuring compliance with federal, state, and local regulations.

Key Responsibilities
  • Maintain official records and develop filing systems for both hard copy and electronic documents.
  • Prepare and organize departmental files, ensuring accurate and timely filing.
  • Research and collect information from various sources, compiling data for special and periodic reports.
  • Scan official documents, verify image quality, and index scanned records.
  • Perform data entry for the Property Master and Location Master, used by other departments and Community Development.
  • Serve as the primary contact for Open Records Requests, providing excellent customer service and responding to requests for information.
  • Monitor inventory levels of supplies, ensuring adequate materials for work activities.
  • Communicate with supervisor, employees, and other departments to coordinate work activities and exchange information.
Requirements
  • High school diploma or equivalent required; three years of experience in administrative, secretarial, or paralegal roles.
  • Possess and maintain a valid State of Georgia Notary Public Commission, preferred but not required.
  • Knowledge of codes and zoning ordinances, land planning, cartography, and development principles.
  • Ability to interpret and apply City and departmental policies, practices, and procedures.
  • Excellent communication and interpersonal skills, with the ability to interact with diverse individuals and groups.
Working Conditions

The work is sedentary to light, requiring the ability to exert light physical effort and perform tasks at a keyboard or work station.