Probate Court Manager

4 weeks ago

Irvine, California, United States Superior Court of Alameda County Full time
Job Title: Probate Court Manager

Job Summary:

The Superior Court of Alameda County is seeking a highly skilled and experienced Probate Court Manager to join our team. As a key member of our court administration team, you will be responsible for providing technical expertise in the procedural aspects of probate cases, supervising assigned staff, and performing related duties as assigned.

Key Responsibilities:
  • Prioritize and assign work, monitor workflow and timelines, and conduct regular quality control of reports for compliance with statutes and policies.
  • Oversee investigations and interviews in conservatorship and guardianship matters, assess living conditions, review medical records, petitions, reports, and fiduciary accountings, and make determinations and provide written recommendations to the Court.
  • Oversee the review of probate files that involve calendared and ex parte conservatorship, guardianship, trust, and estate matters for procedural and technical deficiencies and necessary court action, advise attorneys and/or staff of judicial actions and procedural defects in filings, brief judicial officers on outstanding items, unusual cases, and perform research as requested.
  • Participate in employee selection, create training plans for staff, and ensure adequate and timely training, establish performance standards, evaluate employees' job performance, and investigate and recommend disciplinary action.
  • Serve on committees and/or task forces within the Court, local and state agencies, and various other organizations, act as liaison between the court investigator and probate examiner offices and the community, and participate in developing and implementing goals and objectives.
  • Perform other related duties as assigned.
Requirements:
  • Possession of a bachelor's degree from an accredited university in a science, social science, behavioral science, liberal arts, or nursing from an accredited education institution.
  • A minimum of two years' employment experience performing casework or investigations in a legal environment, and the equivalent to two years of supervisory or management experience with responsibilities for a division, department, or agency in a business, court, or legal environment with the proven ability to plan, assign, supervise, review, and evaluate the work of professional staff.
  • Knowledge of principles and practices of supervision, training, and management, applicable federal, state, and local laws, regulations, statutes, and rules relating to scope of responsibility, complex legal, and administrative terminology, phraseology, documents, and procedures, grammar, spelling, vocabulary, and punctuation, courtroom procedures and protocol, and strong technological skills.
  • Ability to understand, interpret, and apply pertinent provisions of the Probate Code, Civil Code, and other California Codes, Judicial Council, and Superior Court rules and procedures, supervise, train, assign, review, and evaluate the work of others, manage schedules involving numerous individuals, direct, manage, evaluate, and administer various court-related programs, meet with direct reports and manager regularly to discuss operational issues, coordinate the day-to-day functions of assigned Units and staff, establish and maintain effective working relationships with judicial officers, court administration, court staff, attorneys, justice partners, maintain confidential information where legal standards so require, deal professionally and courteously with the bar, litigants, and the public in general.
Working Conditions:

The job requires occasional travel by car, use of video display terminals on a daily basis, attendance at meetings, response to emails, and engagement in work as needed outside of normal business hours, occasional evening and weekend hours, and may be required to travel statewide as necessary.

FLSA Status:

Exempt

This position includes a one-year probationary period. Employment is contingent upon successful completion of fingerprint check and the provision of appropriately identifying documents to certify eligibility to work in the United States.

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