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Administrative Support Specialist

2 months ago

Mastic Beach, New York, United States MyCareersFuture Full time

Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at MyCareersFuture. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth importation of vehicles into our inventory.

Key Responsibilities

  • Manage the importation process, including document preparation and submission to authorities.
  • Collaborate with customs agents, third-party companies, and government agencies for timely vehicle clearance.
  • Ensure accuracy and completeness of import documents such as invoices, bills of lading, and permits.
  • Monitor shipments and communicate with suppliers to address any issues or delays.
  • Maintain and update import records in compliance with company and regulatory standards.
  • Integrate imported vehicles into inventory by coordinating with sales and logistics departments.
  • Assist in customs clearance procedures including tariff classification and duty calculations.
  • Respond to inquiries about import processes, documentation, and shipment status.
  • Keep updated on changes in import regulations and customs procedures to ensure compliance.
  • Contribute to initiatives aimed at improving the efficiency of import processes.
  • Execute additional duties as required.

Requirements

  • Diploma in Business Administration, Logistics, Supply Chain Management, or related field.
  • 2-3 years of experience in import/export operations, preferably in the automotive industry.
  • Knowledge of Singapores import procedures and customs regulations, including HS codes and GST.
  • Proficient with import-related software and systems, such as TradeNet.
  • Strong attention to detail and accuracy in document handling and customs declarations.