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Global Events Coordinator

2 months ago

San Antonio, Texas, United States AVIAT US, Inc. Full time
About the Role:

The Global Events Coordinator is a key member of the AVIAT US, Inc. team, responsible for the strategy, planning, organization, execution, and budget tracking of all in-person tradeshows, conferences, seminars, roadshows, and online events on a global basis. This role ensures that all events are tightly integrated with AVIAT Demand- and Lead-Generation campaigns, objectives, and KPIs.

Responsibilities:
  • Event Planning and Execution: Plan, manage, and execute all aspects of AVIAT events, including tradeshows, seminars, conferences, roadshows, and customer webinars on a global basis. This includes:
    • Managing vendor relationships;
    • Coordinating detailed events logistics, orders, and payments;
    • Securing event locations and selecting convention booth space;
    • Managing booth exhibit design, theme, and graphics creative needs for banners, backdrops, etc.;
    • Arranging for audiovisual requirements;
    • Coordinating invitations, online, and social media promotions;
    • Coordinating catering and giveaways;
    • Shipping event materials and other arrangements as necessary.
  • Operational Planning: Manage operational planning for key events, including review meetings, pre- and post-event reports, booth schedules, show guides, and lead/prospect goals and objectives.
  • Lead Management: Coordinate with the Manager, Lead Management to collect, sort, and report all leads from events, webinars, and roadshows. Create summary management reports as required.
  • Regional Events: Manage in-house or contract help for the organization of smaller regional events.
  • Internal Online Events: Provide support and coordination of internal online events, such as Sales Connect webinar training sessions, as required.
  • Event Budgeting: Manage events budgets to annual plan. Negotiate contracts with venues and vendors to meet business needs and keep costs within budget.
  • Other Responsibilities: Perform other assigned marketing duties as required by business needs.
Qualifications & Competencies:
  • University/college qualification to bachelor's degree level;
  • Previous marketing experience in a B2B environment is preferred;
  • Excellent project management and organizational skills, with attention to detail;
  • Proficiency with Microsoft Office Suite;
  • Able to work in a fast-paced environment with shifting priorities and directions;
  • Able to diplomatically handle challenging situations and internal/external stakeholders, including vendor relationships;
  • Strong listening and written communication skills;
  • Engaged, motivated, and success-driven;
  • This job requires flexibility to occasionally work outside of typical business hours, including evenings, weekends, and holidays as it relates to the need of the job;
  • This job may include the moving, handling, and/or carrying of heavy materials up to 40 pounds.