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Project Coordinator

2 months ago

Santa Rosa Beach FL USA, United States Level Workforce Full time
Job Description

About Level Workforce

Level Workforce is a leading consulting and workforce solutions agency dedicated to empowering businesses and business owners in the construction, real estate, and finance industries. With over 25 years of combined industry experience, we are passionate about helping clients achieve their goals through strategic guidance, streamlined processes, and operational excellence.

Our Mission

To help businesses build, optimize, and lead their operations. We are committed to providing strategic guidance, streamlining processes, and improving operational efficiency to help our clients thrive in a rapidly changing business landscape.

Job Summary

We are seeking a versatile and organized Project Coordinator to join our clients' team, specializing in sourcing and procurement, project scheduling, and comprehensive communication and coordination across various project stakeholders.

Responsibilities

  • Sourcing and Procurement: Oversee procurement activities, including vendor/subcontractor selection, negotiation, and contract management.
  • Project Scheduling: Develop and maintain project schedules to ensure deadlines are met and milestones achieved.
  • Meeting Coordination: Schedule and coordinate meetings, prepare agendas, and document minutes to facilitate effective communication and decision-making.
  • Budget Management: Track budget vs. actual expenditures, review expenses, and reconcile costs to maintain financial control over projects.
  • Communication and Coordination: Act as a central point of contact for clients, design teams, vendors/subcontractors, and the construction team, ensuring seamless information flow and timely resolution of issues.
  • Software Proficiency: Utilize Builder Trend compliance software as a master user, and demonstrate proficiency in Microsoft Office suite for project documentation and reporting.
  • RFIs and Change Orders: Manage Requests for Information (RFIs) and change orders, ensuring clarity in project specifications and managing scope changes effectively.
  • Pay Applications: Review pay applications and ensure accurate processing and documentation for project billing and payments.

Requirements and Skills

  • Proven experience in project coordination, preferably within the construction or related industry.
  • Strong organizational skills with the ability to manage multiple priorities and deadlines effectively.
  • Excellent communication skills, both written and verbal, with attention to detail.
  • Proficiency in Builder Trend compliance software and Microsoft Office suite.
  • Ability to conduct internet searches for sourcing information and stay updated with industry trends.
  • Bachelor's degree in Construction Management, Engineering, Business Administration, or related field preferred.
  • Previous experience in project coordination, procurement, or construction administration roles is advantageous.