Project Coordinator

3 weeks ago

Baton Rouge, Louisiana, United States SASSO Full time
Job Description

We are seeking a highly skilled and organized Project Coordinator to join our team at SASSO. As a key member of our marketing and communications team, you will be responsible for managing projects from start to finish, ensuring timely delivery and staying within budget.

Main Responsibilities:

  • Support the accounts team to ensure projects are delivered on time and on budget.
  • Traffic, manage, assign, and communicate tasks clearly and with strategic thinking.
  • Produce excellent documentation, including SOWs, timelines/schedules, and gantt charts.
  • Manage retainer time, project-based projections, and scope of work.
  • Assist in client meetings and manage agendas and notes/meeting recaps.
  • Improve operational systems, processes, and best practices for the accounts department.
  • Ensure projects are on-point and on time, and maintain daily/weekly status reports.
  • Develop and manage all assigned project timelines to keep the team on track with workflow and deliverables.
  • Adjust daily for timeline changes and ensure capacity is available for execution of said changes.
  • Forecast, track, manage, and fulfill project budgets/hours, POS, and invoices from beginning to end.
  • Assist in managing, coordinating, and scheduling meetings that arise for the departments.
  • Formulate strategic and operational objectives and processes to meet and exceed agency growth and operational changes.
  • Examine financial data and keep a log of invoice schedules.
  • Develop and maintain on-boarding procedures and documents for all-agency hires.
  • Ensure all aspects of agency work and communication are of superior quality and are conducted in accordance with agency processes and procedures.
  • Shepherd, develop, and maintain agency policies and procedures.
  • Undertake administrative tasks, such as ordering supplies and planning company events.
  • Proof and review agency documents throughout the week for consistent and uniform language.

Requirements:

  • 2+ years of experience in marketing; advertising agency experience preferred.
  • Bachelor's degree in mass communication, business administration, or marketing preferred.
  • A background in advertising, marketing, and communications is a plus.
  • Excellent written and oral communication skills.
  • Commitment to working in a team-based environment.
  • A keen attention to detail and budgetary restraints.
  • Full awareness of creative processes and techniques – including digital platforms.
  • Strong strategic, analytical, and organizational skills and the ability to multi-task across multiple platforms and projects.
  • A proactive attitude, willingness to learn and take initiative.
  • The ability to work under pressure and tight timelines and assimilate large quantities of information quickly while maintaining attention to detail, drive, and flexibility.
  • Resilience to enable you to deal with problems and constructive criticism.
  • Technologically savvy and up to date in all of the latest trends in your area of expertise.
  • Superior knowledge of CRM management programs, Google, and Microsoft Office and Outlook/Outlook Calendars.
  • Ability to travel, if/when necessary.

Expectations:

  • Work closely with the accounts department and help workflow continue in a proper setting.
  • Pay close attention to detail and be able to multi-task across various channels.
  • Serve as a coach to the agency team, mitigating challenges, removing roadblocks, and identifying opportunities for the team to produce the highest caliber work possible.
  • The role requires flexibility, organization, and the ability to navigate ambiguity and deadlines under pressure and conflicting requests.
  • Must have empathy and the ability to represent the client's perspective.
  • Solutions Driven and forward-thinking ALWAYS.

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