Contract Specialist

4 weeks ago

Dayton, Ohio, United States Dynamics ATS Organic Full time
Job Description

Dynamics ATS Organic is seeking a highly skilled Contract Specialist to join our team. As a Contract Specialist, you will play a critical role in the delivery of professional business and information management services to our government and commercial clients.

Key Responsibilities
  • Develop and evaluate contracting strategies for traditional and non-traditional acquisition courses of action.
  • Support pre-acquisition activities, including market research, requests for information, and early requirements solicitation and analysis.
  • Establish and monitor acquisition milestones and manage the acquisition timeline from solicitation to award.
Acquisitions Support
  • Draft, prepare, and review documents to ensure compliance with applicable regulations, laws, and policies.
  • Manage records as the Records Custodian, actively managing the organizational file plan and records therein.
  • Draft solicitation materials, including Requests for Information (RFIs), Statements of Work (SOWs), Statements of Objective (SOOs), and Quality Assurance Surveillance Plans (QASPs).
  • Prepare or administer just-in-time training and education to support the evaluation team.
  • Review vendor submissions and ensure acceptability and compliance with solicitation requirements or constraints.
Contract Administration
  • Track milestones and deliverables, initiate funding actions or contract modifications, manage payments, and ensure compliance with contract terms.
  • Facilitate communication among stakeholders, including the MMO (customer), CO, and suppliers.
  • Retrieve essential status information from established workflows using queries and reports.
Records Management
  • Manage essential records related to contract activities, including case files, in accordance with organizational policy.
  • Prepare supporting documentation as official records for critical decisions during phase-in, execution, or phase-out of a contract.
  • Prepare reports or briefings as required to communicate progress, plans, or issues for financial or programmatic reviews.
Supplier Management
  • Manage relationships with potential suppliers and vendors, including conducting analysis through Supplier Performance Risk System (SPRS).
  • Verify eligibility for proposal or award and support the CO in resolving disputes or disagreements regarding contract deliverables or terms.
Financial Management
  • Manage the financial execution of a contract, including monitoring and analyzing spend plans against vendor financial execution reports.
  • Reconcile discrepancies in financial records and generate reports and updates for management review.
Risk Assessment
  • Identify and mitigate acquisition-related risks, including impact to schedule, cost, quality, or scope.
  • Conduct due diligence on the part of the acquisition authority to ensure compliance with regulations and policies.
Requirements
  • Bachelor's degree in Business Administration, Finance, Contract Management, or a related field.
  • 5+ years of experience in federal contracting or acquisition, preferably within the Department of Defense (DoD) or other government agencies.
Certifications
  • Defense Acquisition Workforce Improvement Act (DAWIA) Level II or III certification in Contracting.
Skills and Competencies
  • Knowledge of Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS).
  • Strong analytical skills, including conducting market research, evaluating contracting strategies, and analyzing vendor submissions.
  • Effective communication skills, including drafting, preparing, and reviewing solicitation documents, cost estimates, and contract-related materials.
  • Project management skills, including managing acquisition timelines, establishing milestones, and ensuring timely completion of contract actions.
  • Financial management skills, including monitoring and analyzing spend plans, reconciling financial records, and generating financial reports.
  • Risk assessment skills, including identifying and mitigating acquisition-related risks.
Technical Proficiency
  • Experience with DoD-specific contracting tools, including proficiency in systems such as the Supplier Performance Risk System (SPRS) and other acquisition management software.
  • Competence in using standard office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Additional Requirements
  • Active Top Secret Clearance.
  • US Citizen.

Dynamics ATS Organic is an equal opportunity employer and values diversity. Employment is decided on the basis of qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity, and sexual orientation.

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