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External Program Evaluator

2 months ago

Boynton Beach, Florida, United States Prime Time PBC Full time
Job Overview

Salary: Competitive

This position outlines the primary responsibilities of the independent contractor, who is expected to carry out the duties detailed below. Modifications to this description may occur at any time without prior notification.

KEY RESPONSIBILITIES:

  1. Evaluate afterschool initiatives for school-aged children to ensure adherence to Prime Time standards utilizing the PBC-PQA assessment tool.
  2. Draft detailed reports electronically based on observation outcomes, applying insights gained from QIS training and scoring appropriately.
  3. Deliver assessment reports to the assessment manager within ten business days following the final observation at the program site.
  4. Issue a monthly invoice reflecting the total amount due by the end of each month, including all completed assessments electronically.
  5. Provide a visit validation form quarterly to the assessment manager during the scheduled quarterly meetings.
  6. Maintain communication with the assessment manager regarding any scheduling adjustments and address any report clarifications as necessary.

General Responsibilities:

  1. Participate in the initial quarterly Quality Advisor/Assessor meeting at the start of the academic year and attend subsequent quarterly meetings as available.
  2. Upon receiving and reviewing the program schedule, confirm the visit with the organization one business day prior to or on the day of the observation. After confirming dates and times, communicate this information to the assessment manager via email.
  3. If the director is unavailable, leave a message with a program staff member.
  4. Notify the QIS assessment manager immediately if unable to conduct an observation or if there are any changes, noting the possibility of reassignment to another organization.
  5. Attend annual reliability training and achieve a minimum score of 75 percent or higher through a field observation with Prime Time's assessment manager or designee.
  6. Participate in Palm Beach County Public School Emergency Code System response and training workshops.

Leadership:

  • Actively contribute towards achieving the shared vision of Prime Time for out-of-school time programs.
  • Demonstrate personal accountability by modeling behaviors aligned with Prime Time's organizational values.

Customer Relations:

  1. Represent Prime Time positively by making a favorable impression on OST staff upon arrival and throughout the visit to foster a welcoming environment.
  2. Respect and appreciate the diversity of others, engaging with honesty and respect.
  3. Maintain a friendly demeanor at all times.
  4. Arrive 15 minutes early to meet with the director or site contact for introductions on the day of the visit and inform them of the number of observations to be conducted. If returning for a second day, confirm the schedule for the following day before departing.

Knowledge, Skills & Abilities:

  1. Strong interpersonal and written communication skills.
  2. Ability to work autonomously.
  3. Excellent time management capabilities.
  4. Ability to identify and respond appropriately in sensitive situations.
  5. Proficient in preparing and maintaining accurate electronic records and reports.
  6. Experience in report composition.

Position Requirements:

  1. Responsibilities are performed off-site in an afterschool environment.
  2. Regular access to transportation is required to visit programs and conduct assessments throughout Palm Beach County.

Minimum Qualifications:

A Bachelor's Degree in human services, health, or a related field, complemented by at least five years of professional experience in programming or program development within human services or education, preferably in an elementary or middle school afterschool context.

  • Proficient in computer use and possess excellent writing skills.
  • Able to work flexible hours, including evenings.
  • Valid Florida driver's license and reliable transportation are necessary.
  • Experience working with diverse populations.
  • Strong analytical skills for assessment and evaluation.
  • Willingness to travel throughout Palm Beach County.
  • Ability to work effectively under pressure while organizing and planning efficiently.
  • High interpersonal skills are preferred.
  • Occasional bending, reaching, and stretching may be required.
  • Must be able to stand or sit for extended periods.
  • Ability to endure observations of outdoor activities.

Core values of Prime Time include a commitment to diversity and inclusion across various dimensions such as race, color, gender, religion, sexual identity/expression, national origin, disability, age, and genetic information.