Administrative Support Specialist
3 weeks ago
Advanced Heating & Cooling LLC is a leading provider of commercial HVAC services in Baltimore. As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our business.
The estimated salary for this position is $45,000-$55,000 annually, depending on experience and qualifications.
Job Description:
This role involves providing administrative support to our service department, including managing paperwork, scheduling appointments, and handling customer inquiries.
- Assist with reception duties, including answering phones, greeting visitors, and managing inquiries.
- Handle accounts receivable (AR) tasks, such as invoicing, processing payments, and reconciling accounts.
- Support accounts payable (AP) processes, including vendor communications, invoice processing, and payment scheduling.
- Provide administrative assistance to the Service Department, including organizing paperwork, scheduling appointments, and managing customer inquiries.
- Collaborate with dispatch to enhance productivity, professionalism, and teamwork within the department.
- Foster a positive company culture by promoting growth and teamwork among team members.
- Assist management with various administrative tasks, adapting to additional responsibilities as the company expands.
Required Skills and Qualifications:
To be successful in this role, you must have:
- Strong attention to detail and organizational skills.
- Ability to multitask and prioritize tasks effectively.
- Excellent communication skills, both written and verbal.
- Adaptability and willingness to learn new software or industry-specific knowledge as required.
- Reside within a 25-mile radius of our location.
- Proficient in typing with accuracy and efficiency.
- Ideally possess experience with Deltek or Computer Ease software.
- Alternatively, experience in the HVAC industry is a plus.
Benefits:
We offer a comprehensive benefits package, including:
- Medical, dental, and vision coverage.
- 401(k) matching.
- Ongoing training and development programs.
- Competitive pay and opportunities for advancement.
- Paid holidays and PTO.
- A fun and supportive work environment.
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