Financial Operations Specialist

3 weeks ago


Chicago, Illinois, United States The University of Chicago Full time

Job Summary

The University of Chicago Law School seeks a highly skilled and experienced professional to serve as the Assistant Director of Finance. This critical role will support the Law School's transition to Oracle Cloud ERP and a new University Budget Model.

Responsibilities

  • Assist in preparing annual budgets, creating internal tracking mechanisms, and ensuring compliance with policies and procedures.
  • Represent the Law School at University financial meetings and events, staying up-to-date on changes to University financial systems, policies, regulations, and guidelines.
  • Provide training and act as a resource to faculty and staff on University financial systems, as needed.
  • Perform all related accounting functions, including monitoring accounts, preparing financial projections and reports, and account creation, reconciliation, and closing, in compliance with Generally Accepted Accounting Principles and University policies and procedures.
  • Reconcile monthly financial data, assist in preparing monthly variance reports and annual effort reports, and support the year-end close process.
  • Make deposits, track gifts, payments, and pledges, and reconcile stale-dated checks and monthly wire transfers.
  • Serve as the primary contact for grants and contracts, assisting with proposal preparation, maintaining records, and preparing audit and closing documentation as needed.
  • Process payments to vendors as needed, assist with account setup for vendors and independent contractors, and advise internal unit administrators on the procurement process.
  • Propose efficiency improvements as needed and manage deadlines.
  • Create and maintain accurate financial resources and content on the Law School webpage to provide relevant references, documented processes, and training materials to the Law School community.
  • Develop strong working relationships with internal units and University-wide offices, cross-training to ensure adequate departmental coverage, and providing professional support as a primary account administrator for account owners in an intensive customer service environment.
  • Analyze and prepare budgets, create accounts, and work with the financial accounting system to allocate, authorize, monitor, and control expenses.

Minimum Qualifications

  • Minimum requirements include a college or university degree in a related field.
  • Minimum requirements include 25 years of work experience in a related job discipline.

Preferred Qualifications

  • Bachelor's degree in finance or a related field is strongly preferred.
  • Previous experience in higher education is strongly preferred.
  • Experience with Oracle Cloud ERP and/or chart of accounts mapping is strongly preferred.
  • Experience training colleagues is strongly preferred.

Technical Skills or Knowledge

  • Knowledge of Generally Accepted Accounting Principles (GAAP).
  • Proficiency with Microsoft Office (Word, Excel, PowerPoint).

Preferred Competencies

  • Strong financial and analytical skills.
  • Ability to communicate accounting and financial information clearly and concisely.
  • Exceptional attention to detail and organizational skills.
  • Ability to think strategically and translate into operational objectives.


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