Document Control Specialist

2 weeks ago


Cambridge, Massachusetts, United States GCR Professional Services Full time
Job Title: Document Control Administrator

At GCR Professional Services, we are seeking a highly skilled and detail-oriented Document Control Administrator to join our team. As a key member of our document control team, you will be responsible for the accurate digitization of sensitive and classified documents.

Key Responsibilities:

  • Assess and organize classified documents for scanning, ensuring they are free from physical obstructions and damage.
  • Carefully handle documents to prevent any degradation or loss of information, employing preservation techniques where necessary.

Scanning Operations:

  • Operate document scanners and equipment to digitize classified materials accurately.
  • Maintain high-quality standards, ensuring that scanned images are legible and free from distortion.

Metadata Management:

  • Assign and input relevant metadata for each document scanned, facilitating effective categorization and retrieval in digital databases.
  • Track scanned documents daily and monitor progress throughout the scanning process to update relevant stakeholders.

Data Uploading and Security:

  • Upload scanned documents to secure digital repositories, ensuring compliance with Client's document control and security protocols.

Quality Assurance and Review:

  • Conduct regular quality checks of scanned documents, verifying accuracy against original materials.
  • Address any discrepancies or technical issues promptly, providing solutions that uphold document integrity.

Collaboration and Communication:

  • Work closely with document control to ensure that scanning operations align with Client's protocols.
  • Provide regular updates to the project manager and relevant stakeholders regarding the status of scanning projects.

Qualifications:

  • High school diploma or equivalent; additional certifications in office technology or document management are advantageous.
  • Prior experience in document scanning, archiving, or a related field is preferred.
  • Familiarity with classified document handling and strict adherence to confidentiality protocols.
  • Proficiency in the use of scanning software and document management systems.
  • Strong attention to detail and organizational skills, with the ability to manage multiple tasks efficiently.
  • Requires an active Secret level or above.


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