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Senior Executive Support Specialist
2 months ago
Benefits:
401(k) matching
Competitive salary
Dental insurance
Health insurance
Paid time off
Training & development
Vision insurance
Are you ready to elevate your career in a supportive environment?
At Adams Power, a family-owned enterprise in the construction sector, we pride ourselves on our commitment to our core values: Integrity, People, Partnership, Attitude, and Excellence. We are looking for an Executive/Personal Assistant to provide direct support to our executive team, particularly our Company President.
Role Overview:
The Executive/Personal Assistant position is designed for a highly organized and efficient individual who can seamlessly balance professional and personal responsibilities. This role demands a high level of discretion and professionalism while providing comprehensive support to an executive.
Key Responsibilities:
1. Manage and coordinate the executive calendar, including scheduling meetings, travel arrangements, and personal commitments.
2. Handle communications with internal and external stakeholders, prioritizing messages and calls.
3. Conduct research and prepare reports or presentations as necessary.
4. Oversee personal appointments and errands, ensuring a smooth integration of professional and personal life.
5. Maintain confidentiality while managing professional correspondence and phone calls.
6. Assist with special projects and adapt to changing needs as required.
7. Attend meetings on behalf of executives, taking notes and recording minutes.
8. Review incoming communications for senior staff and summarize important information.
9. Perform office tasks such as maintaining records and ordering supplies.
Minimum Qualifications:
1. At least 3 years of experience as an Executive Assistant with a proven ability to manage both professional and personal tasks.
2. Strong organizational and time management skills, capable of handling multiple priorities.
3. Proficient in technology, particularly calendar and email management tools, and knowledgeable in budgeting and financial management software.
4. Ability to handle sensitive information with the utmost confidentiality.
5. Experience working under pressure and adapting to unexpected changes.
6. Excellent problem-solving skills and attention to detail.
This is a full-time position, Monday to Friday, with occasional after-hours and weekend availability as needed. The salary range is $65,000 - $75,000 annually, accompanied by a comprehensive benefits package including health, dental, vision, and life insurance, paid time off, paid holidays, and a company-matched 401(k).
Computer Skills:
Proficiency in PC operations is required, including experience with Microsoft Office applications such as Word, Excel, and Outlook.
Reasoning Ability:
Ability to solve practical problems and interpret various instructions in written, oral, or diagram form.
Mathematical Skills:
Competence in basic arithmetic operations and the ability to work with whole numbers, fractions, and decimals.
Language Skills:
Excellent written and verbal communication skills, with a strong command of business English for report writing and correspondence.
Physical Demands:
This role requires regular communication, sitting, standing, and occasional lifting of up to 10 pounds. Specific vision abilities include close vision and the ability to adjust focus.
Work Environment:
The position is based in an office setting, typically quiet, with reasonable accommodations available for individuals with disabilities.
Disclaimer:
The above statements describe the general nature and level of work performed by individuals in this role. They are not exhaustive and may include additional responsibilities as needed. Adams Power is committed to providing equal employment opportunities and prohibits discrimination of any kind.
