Project Support Specialist

2 weeks ago

Elkhorn, Wisconsin, United States Adams Power Full time
Job Description

Adams Power is seeking a highly organized and detail-oriented Project Support Specialist to join our team. As a key member of our operations team, you will play a critical role in ensuring the seamless execution of projects.

Key Responsibilities:
  • Proposal and Estimate Management: Assist in creating and distributing proposals to clients, and set up new projects in ServiceTitan following contract approval.
  • Documentation Management: Upload and organize all relevant documents and images to the Project, Job, or Location in ServiceTitan, and coordinate deposit collection by either creating tasks for the Finance Team or sending invoices directly to clients.
  • Permitting and Utility Coordination: Apply for new services with utility companies when applicable, handle the application process for required work permits, and schedule utility disconnects and reconnections as directed by contracts.
  • Diggers Hotline Requests: Submit Diggers Hotline requests online when necessary, and upload digger documents into the project, ensuring they are later added to the job for field technicians to access.
  • Project Communication and Coordination: Maintain clear and timely communication with relevant departments to ensure all project-related tasks are completed efficiently, and serve as a liaison between various stakeholders to ensure that project requirements are met and timelines are adhered to.
Requirements:
  • High school diploma or equivalent
  • Strong organizational skills and attention to detail
  • Proficiency in ServiceTitan or similar project management software is preferred
  • Ability to manage multiple projects simultaneously
  • Excellent communication skills, both written and verbal
  • Experience in administrative support, project coordination, or a related field is preferred
Work Environment:

The Employee works in an office environment. Generally, the work environment's noise level is usually very quiet. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Adams Power provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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