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Financial Operations Coordinator

2 months ago

Aliso Viejo, California, United States J.F. Shea Family of Companies Full time

Explore a Rewarding Career with J.F. Shea Family of Companies

Are you eager to advance your career in the real estate sector? The J.F. Shea Family of Companies is seeking skilled professionals to enhance their workforce. With a diverse portfolio that includes a significant number of residential units and commercial properties across multiple states, we provide numerous opportunities for professional development. Our organization promotes a collaborative and supportive atmosphere where every team member's contributions are appreciated. If you align with our core values of Honesty, Integrity, Respect, Teamwork, and a Competitive Spirit, you will thrive here.

Position Summary

In the role of Property Financial Administrator, you will oversee financial transactions, maintain resident documentation, and ensure fiscal clarity within the community. Your responsibilities will include communicating with residents regarding financial inquiries, organizing schedules, and assisting with lease management. Monitoring lease renewals and ensuring timely processing is essential. All team members, including the Property Financial Administrator, are expected to uphold the professional standards that reflect our Core Values and Ethical Guidelines.
This position offers competitive compensation along with benefits such as performance bonuses, wellness programs, and an annual incentive plan. The extensive benefits package includes paid time off, health insurance, retirement plans, life insurance, discounted housing options, and a mobile phone allowance.

Primary Responsibilities

  • Engage in daily operational meetings.
  • Process rent in accordance with company policies.
  • Manage move-in and move-out procedures and property financial tasks.
  • Monitor unit statuses and rental information on a daily basis.
  • Record rent adjustments and maintain delinquency reports.
  • Oversee email communications and ensure proper documentation.
  • Facilitate apartment leasing, pricing procedures, and necessary paperwork.
  • Accurately complete data entries in property management software.
  • Deliver outstanding customer service and effectively resolve resident issues.
  • Collaborate with the management team to ensure accurate daily data entry.

Qualifications and Skills

  • Excellent written and verbal communication abilities.
  • Fundamental bookkeeping or accounting experience.
  • Background in property accounting is advantageous.
  • Proficiency in Microsoft Office Suite and property management systems.
  • Strong mathematical, organizational, and time management skills.
  • A high school diploma is required; a college degree is preferred.

Work Environment

The Property Financial Administrator operates on-site at residential communities, interacting with residents and clients. The work schedule may vary, including weekend availability. Flexibility and occasional travel may be necessary to meet property requirements and ensure resident satisfaction.

Physical Requirements

This position involves standing, walking, sitting, using a computer, and occasional lifting. A valid driver's license may be required for work-related travel.

The J.F. Shea Family of Companies is dedicated to promoting diversity and equal opportunity in employment. All qualified candidates will be considered without discrimination based on race, color, religion, gender, age, disability, or veteran status.