Event Operations Coordinator
1 day ago
At BeloForm Craft, we are seeking an organized and proactive Event Operations Coordinator to support our events team in planning and executing memorable events. This role plays a key part in handling logistics, coordinating with vendors, supporting on-site activities, and ensuring smooth operations.
Job OverviewWe are seeking a highly motivated and detail-oriented Event Operations Coordinator to join our events team. As an Event Operations Coordinator, you will be responsible for assisting in the planning and execution of events, including conferences, trade shows, corporate functions, and social gatherings.
The ideal candidate will have strong organizational and time-management abilities, excellent verbal and written communication skills, and the ability to work in a fast-paced environment and manage multiple tasks simultaneously.
Key Responsibilities- Event Planning Support:
- Assist in the planning and execution of events, including conferences, trade shows, corporate functions, and social gatherings.
- Coordinate with vendors, suppliers, and venue managers to secure services, equipment, and space.
- Prepare event materials, including name badges, event programs, signage, and other promotional items.
- Logistics Management:
- Organize and oversee event logistics, such as venue setup, seating arrangements, registration areas, and audiovisual equipment.
- Track and manage event inventory, including promotional materials, giveaways, and event décor.
- Assist with guest accommodations, transportation, and other logistical needs.
- On-Site Event Coordination:
- Act as a point of contact for attendees, speakers, and vendors on-site.
- Provide administrative support during events, including handling registration, managing schedules, and troubleshooting issues.
- Ensure all event areas are clean, organized, and ready for attendees.
- Maintain accurate event records and databases, including contracts, invoices, and contact lists.
- Assist in managing event budgets and processing invoices as required.
- Provide general administrative support to the event planning team.
- Education: High school diploma required; college degree in hospitality, event management, marketing, or a related field is preferred.
- Skills: Strong organizational and time-management abilities, excellent verbal and written communication skills, and the ability to work in a fast-paced environment and manage multiple tasks simultaneously.
- Salary Range: $45,000 - $55,000 per year (dependent on location and experience).
- Benefits: Health, dental, and vision insurance, paid time off (PTO) and holidays, retirement plan options (e.g., 401(k)), professional development opportunities, and wellness programs.
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