Financial Operations Coordinator Senior

2 days ago


Upper Saddle River, New Jersey, United States Health & Wellness Partners, LLC (HWP) Full time
Company Overview

Health & Wellness Partners, LLC (HWP) is a dynamic women-founded and women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop innovative solutions advancing patient care. Our company has merged with Hybrid Healthcare Communications, LLC to form the HWP Group, bringing clients, providers, and patients outstanding educational programming paired with cutting-edge digital and interactive dissemination vehicles.

Salary

The salary range for this position is $47,000 - $52,000 annually, dependent on background and experience.

Job Description

This role involves efficiently managing various financial and operational aspects of the HWP Speaker Bureau and its clients. The Coordinator, Financial Operations is accountable to the Director, Financial Operations, Vice President, Meeting Planning & Operations, speakers, and clients and responsible for supporting the overall financial operations of the HWP speaker bureau and its clients.

  • Review all elements of completed speaker programs to ensure accuracy according to client-specific business rules and compliance guidelines for financial closeout.
  • Analyze receipts and meeting documentation to verify that speaker expense reimbursements meet compliance standards and are processed promptly.
  • Comprehend and enforce HWP and client guidelines and business rules related to Speaker Bureau financial operations.
  • Maintain professional and dignified communication with colleagues, speakers and clients addressing inquiries and concerns promptly.
Required Skills and Qualifications

The ideal candidate will have 1-3 years of similar work experience, a college degree with a focus on accounting, finance or business administration, and proficiency in Microsoft Office Suite and accounting software such as NetSuite. Basic accounting knowledge or demonstrated competency in working with numbers is required. Additionally, exceptional customer service skills, ability to manage time and prioritize tasks, and strong verbal and written communication skills are essential.

Benefits

We offer a comprehensive benefits package including 100% employer-paid medical, dental, and vision insurance, 401k plan employer matching, eligibility for profit sharing, generous PTO, paid volunteer time off, tuition reimbursement, on-site gym and other employee wellness initiatives, casual work attire, comprehensive mental health services, leadership development training program, and remote and hybrid work schedule options.



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