Administrative Support Specialist

3 weeks ago


Swedesboro, New Jersey, United States Conifer Realty Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Conifer Realty LLC. As an Administrative Support Specialist, you will provide administrative and organizational support to our property management/leasing office, focusing on purging wait lists and organizing them for each property identified.

Key Responsibilities
  • Provide exceptional customer service to residents and applicants, responding to inquiries and resolving issues in a timely and professional manner.
  • Maintain accurate and up-to-date files, ensuring compliance with Conifer standards of operations and confidentiality.
  • Perform general clerical duties, including data entry, filing, mail, phones, copying, scanning, and other tasks as assigned.
  • Compose, prepare, and proofread correspondence, office memos, reports, and monthly newsletters, maintaining confidentiality and attention to detail.
  • Recommend improvements to correspondence and office processes as needed.
  • Answer multi-line telephone system, take accurate messages, and screen and direct telephone calls in a professional manner.
  • Process incoming and outgoing mail using the postage meter.
  • Operate standard office equipment efficiently, including the multi-line telephone system, computer with printer, photocopy machine, facsimile machine, scanner, and postage meter.
  • Perform other job-related duties as assigned, demonstrating flexibility and a willingness to assist at other properties when needed.
Requirements
  • Minimum High School Diploma or Equivalent required; AAS in Business a plus.
  • Compliance knowledge or prior experience with HUD-Sec. 8, Low Income Housing Tax Credit, or willingness to obtain is helpful.
  • Certifications in the housing industry a plus.
  • Minimum 1+ years' administrative office and customer service experience required.
  • Proficient MS Office skills (Word, Excel, Outlook) and prior Yardi Voyager experience preferred.
What We Offer

Conifer Realty LLC offers a competitive hourly pay rate range of $16.50-$18.50, with the actual compensation varying depending on experience, skills, qualifications, certifications, location, and other factors. We also offer a range of benefits, including medical, dental, and vision insurance, 401(k) with company match, and ongoing training and career growth opportunities.

Conifer Realty LLC is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected status or characteristic.


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