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Procurement Assistant

2 months ago

Emeryville, California, United States Grocery Outlet Full time

About Grocery Outlet:

Our Mission:

Touching lives for the better

Our Vision:

Touching lives by being the first choice for bargain-minded consumers in the U.S.

Our Values & Behaviors:

Achievement, Diversity, Entrepreneurship, Family, Fun, Integrity & Service

About the Role:

The primary responsibility of a Buyers Assistant is to provide the support required to purchase product with a focus on accurate and efficient data entry, on-time inbound logistics, and superior customer service. This role provides support to a buying team and ensures accuracy in the ordering process while facilitating communications between vendors and corresponding buyers.

Key Responsibilities:

  • Maintains department files including purchase orders, quotes sheets, supplier lists, and other documents
  • Create purchase orders; Ensure that purchase orders are completed in a timely and accurate manner
  • Ensure that retails and values are properly researched and input in purchase orders
  • As applicable, responsible for direct store shipments and flex order guide
  • Verifies product descriptions and update elsewhere as needed
  • Relentless focus on ensuring all supplier invoices are processed timely with minimal past dues
  • Maintains positive working relationships and effective communication with suppliers, internal departments, stores and distribution centers
  • Establishes and maintains a reputation of credibility and responsiveness; promptly returns vendor and store phone calls, ensures timely follow-up on issues within 24 hours
  • Setup suppliers, items, and modules with maximum accuracy and strong attention to detail
  • Responds to all store issues and inquiries promptly
  • Quickly reacts and processes pinks, yellows, red alerts, price changes and corrective billings
  • Ownership of Print & Digital AD Process to include product images & proofing, Purchase Order tracking
  • Other projects as needed

About You:

Associate degree or 1 to 2 years retail/sales or related experience

Proficient use of Excel, Microsoft Word and Outlook

Requirements:

  • Excellent interpersonal skills, outgoing, willing to help others and openness to learn
  • Have a strong eye for detail and strive for a high level of accuracy
  • Highly organized individual
  • Resourceful and able to research problems and recommend solutions
  • Strong written & verbal communication skills
  • Ability to prioritize and multitask with broad workload to meet deadlines in a fast-paced environment
  • Motivated & able to operate independently while establishing strong working relationships with co-workers and cross-functional teams
  • Proven team player, self-motivated, independent thinker
  • Ability to adapt well to change in direction and priority in a fast- paced and deadline-oriented environment
  • Ability to reprioritize tasks and work frequently
  • Attention to detail identify an issue and resolve all aspects; ability to anticipate and resolve upstream and downstream impacts