Administrative Support Specialist
3 weeks ago
Job Summary:
We are seeking a highly organized and detail-oriented Administrative Supports professional to join our team at Johnson County Developmental Supports. In this role, you will be the first point of contact for all persons entering our building and will work closely with staff, the public, individuals served, and their families.
Key Responsibilities:
- Provide exceptional customer service by answering phones, referring calls, and giving standard information in response to phone, email, and in-person inquiries.
- Greets visitors and maintains/administers appropriate safety procedures in secured environments.
- Copies and collates documents, sorts and distributes mail and other time-sensitive material(s).
- Maintains files both public and confidential, distributes reports, and processes transactions into systems.
- Coordinates with Warehouse Coordinator to order, inventory, receive, and shelve routine supplies.
- Serves as an additional Workplace Safety Coordinator and Continuity of Operations representative for the agency.
- Coordinates JCDS safety, including residential drill audits, recording Elmore Center Drills, and serving on the JCDS safety team.
- Collaborates with transportation provider to schedule new riders, updates billing, addresses, and bus list.
- Assists with fundraising efforts.
- Assists Day and Employment Director with Vocation Rehab trainings, sends and tracks release, sets up and schedules trainings.
- Helps with sales from Emerging Artist and Papercrete Works and keeps track of sales.
- Coordinates meeting room reservations as needed.
- Administers the lobby kiosk.
- Assists with event planning and travel coordination for staff and people served.
- Monthly Board Support, gathering and collating board reports from each department and disseminating to all participants.
Requirements:
A high school diploma or equivalent and one year of administrative support experience are required. Experience can substitute for education, and education can substitute for experience.
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