Executive Assistant to Chief Financial Officer
1 month ago
The Executive Assistant to the Chief Financial Officer will provide high-level administrative support to the CFO, ensuring the efficient operation of the office. This role requires impeccable organizational skills, attention to detail, and the ability to handle sensitive information with discretion.
Key Responsibilities:- Manage the CFO's calendar, schedule meetings, and coordinate travel arrangements.
- Prepare, edit, and review agreements, correspondence, reports, and presentations.
- Provide administrative support, including data entry, filing, and record-keeping.
- Coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- Serve as the primary point of contact between the CFO and internal/external stakeholders.
- Maintain and organize confidential files and records, ensuring they are easily accessible and up-to-date.
- Assist with special projects and initiatives, ensuring they are completed on time and within scope.
- Manage and reconcile expense reports, ensuring compliance with company policies.
- Assist in planning and organizing company events, conferences, and executive off-sites.
- Minimum of 3 years of experience as an Executive Assistant, preferably within a corporate environment supporting CFOs.
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to handle confidential information with discretion, professionalism, and sound judgment.
- Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
- Proactive approach to problem-solving with strong decision-making capability.
- Detail-oriented with the ability to multitask and prioritize effectively.
The incumbent works in an office environment that is not substantially exposed to adverse environmental conditions such as heat, cold, or extreme noise. Routine periods of being on the phone utilizing a headset, sitting and data keying are required. Periodic times working at the office site may be required.
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