Legal Assistant I

2 weeks ago


New York, New York, United States AmTrust Financial Full time
Job Title: Legal Assistant I

AmTrust North America, Inc. is seeking a full-time Legal Assistant to support its Staff Counsel office in Manhattan, NY.

Key Responsibilities:
  • Retrieve, open, index, date stamp, and scan incoming mail
  • Monitor, distribute, and upload office faxes and email mailbox communication
  • Upload digital files to the document management platform
  • Distribute mail to proper teams via email and hard copy distribution if necessary
  • Maintain 30-day hard copy storage and shredding protocol
  • Maintain hard copy legal files in proper order according to jurisdictional requirements
  • Process outbound USPS/FedEx mail
  • Send closed files to storage
  • Collaborate with staff, vendors, visitors in a professional and courteous manner
  • Manage multiple priorities in a deadline-oriented setting
  • May also have additional duties to cover office phones, greet guests/vendors
  • Maintain office equipment (supplies, postage, service)
  • Troubleshoot for Copiers
Requirements:
  • High School Diploma or equivalent
  • Prior work-related experience
  • Ability to lift heavy boxes, files, and paper (50 lbs.)
  • Operate mailing, copy, and fax equipment
  • Handle time-sensitive material
  • Ability to handle confidential information in a discreet manner
  • Proficiency with Microsoft Office Suite
  • Superior interpersonal skills and the ability to work in a fast-paced environment
  • Ability to work independently and multi-tasking is required


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