Federal Programs Accounting Specialist

4 weeks ago


West Chester, Pennsylvania, United States Chester Upland School District Full time
Job Summary

The Chester Upland School District is seeking a highly skilled Federal Programs Accounting Specialist to support programs funded by federal, state, and local grants. This role involves providing advanced accounting support and monitoring financial transactions. The successful candidate will be responsible for the full procurement process for grants, ensuring compliance with federal, state, and local regulations.

Key Responsibilities

Ensure specific guidelines and mandated requirements are met on federal, state, and local grants.
Prepare, analyze, and submit precise monthly, quarterly, and annual reports using various platforms such as e-Finance, eGrants, and other software applications as needed.
Communicate effectively with state, federal, and local contacts and provide accurate and timely responses when requested.
Prepare and submit appropriate invoices to the federal, state, and/or county for grant reimbursements.
Use time management skills proficiently in meeting deadlines.
Prepare and track pass-through funding agreements and reimbursement statements for school districts.
Create and submit professional board line-item budgets for approval by the Board of Directors.
Develop grant budgets in collaboration with program staff, as well as provide data necessary for program staff to make budgetary decisions.
Prepare and analyze monthly balance reports for budget meetings.
Prepare journal entries when needed.
Work with the CUSD Department offices to ensure proper account codes and FTEs are reported accurately.
Prepare food service budgets and assist food service team members with financial information and reports for food program applications and audits.
Prepare transportation budgets and assist the Business Office with financial information and reports for transportation applications and audits.
Assist with preparation for any site audits or desk reviews.
Maintain project files for all grant/special funding sources for audit purposes.

Requirements

The ideal candidate will have a Bachelor's degree in Accounting or Business Administration and experience in school accounting, preferably in a non-profit environment. The successful candidate will be able to proofread and submit error-free work products, work positively in a team environment, and problem-solve and use technology to gain information and communicate effectively and efficiently with others. Additionally, the candidate must be able to meet deadlines, communicate effectively, and read and analyze written and verbal information. The Chester Upland School District is an Equal Opportunity Employer and ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability.
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