Accounting Specialist

4 weeks ago

West Chester, Pennsylvania, United States Chester Upland School District Full time
Job Summary

The Chester Upland School District is seeking a highly skilled Accounting Specialist to join our team. As an Accounting Specialist, you will be responsible for administering the school district's accounting and bookkeeping activities, ensuring the accuracy of financial records and invoices, and the timely processing, submission, and payment of invoices and expenses in accordance with school district policies and practices as well as applicable laws and regulations.

Key Responsibilities
  • Prepare all federal and state reports within mandated timelines, including but not limited to, federal program interim & final reports, State interim & final reports, etc.
  • Maintain project files for all grant/special funding sources.
  • Submit revenue reimbursement requests in a timely manner for all funding sources.
  • Develop and monitor program budgets.
  • Prepare documents for audit purposes and maintain detailed audit files throughout the year.
  • Completion of grant proposals for new funding opportunities.
  • Prepare special projects, unit cost calculations, etc. for programs and services.
  • Review general ledger activity to ensure proper revenues/expenses are properly accounted for on a monthly basis.
  • Make recommendations and provide information/data to supervisor and other administrators for necessary changes within area of responsibility.
  • Actively model the mission, values, and operating principles of the CUSD.
  • Serve as a back-up to other staff members, as needed.
  • Perform other related duties as assigned by the Business Services Administrative team.
  • Reviews requisitions and purchase orders and reconciles/approves as necessary.
  • Researches discrepancies regarding the accuracy of invoice amounts for the purpose of ensuring accuracy and implementing corrective measures, communicating with vendors or others as needed to reconcile and issues.
  • Develops reporting procedures and internal controls for timely and accurate completion of reporting and record-keeping requirements.
Requirements
  • Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.
  • Typical qualifications would be equivalent to: Associates/BS Degree in general field preferred.
  • 1-3 years of experience in any specialized area required as part of the job functions.
  • Expertise (includes one or more of the following): Professional approach to their work that includes very strong customer service skills.
  • Strong Technology skills, including extensive use of Microsoft applications as well as MCIU software.
  • Specialized skills in area to be able to work autonomously as proven through work experience.
  • Excellent communication, organizational and problem solving skills.
  • Knowledge of governmental accounting standards.
  • Ability to use technology to gain information and communicate with others.
  • Ability to follow detailed written and verbal directions as given by Supervisor.
  • Ability to follow through to complete assigned tasks with minimal supervision.
  • Ability to schedule time to meet deadlines to work independently.
  • Ability to read, write, do math, and make work-related decisions.
  • Ability to perform tasks repeatedly to the satisfaction of immediate Supervisor.
  • Ability to work as a member of a team.
  • Courteous and able to deal effectively with staff, students, and public.
  • Cooperative, congenial, and service-oriented.
  • Visual acuity to read computer screen and see figures to do detail work.
  • Auditory acuity to be able to effectively use telephone system.
  • Manual dexterity to do data entry and email functions and use computer.
  • Ability to sit at desk for extended periods.
  • Repetitive movements of hands and fingers necessary for computer work.
  • Occasional lifting - up to 60 pounds.
  • Occasional carrying - up to 30 pounds.
  • Valid Driver's License, with a safe driving record without major traffic violations.
  • Original certificates of clearance from the State Police, the Child Abuse Registry and PDE FBI.

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