Executive Secretary to the Director

5 days ago

St Louis MO USA, United States City of University City Full time
Job Description

Job Title: Executive Secretary to the Director

Job Summary:

The City of University City is seeking a highly skilled and experienced Executive Secretary to provide administrative support to the Director of Planning and Development. The successful candidate will be responsible for providing exceptional administrative support, including managing correspondence, scheduling meetings, and maintaining records.

Key Responsibilities:

  • Provide administrative support to the Director, including managing correspondence, scheduling meetings, and maintaining records.
  • Manage and maintain accurate and up-to-date records, including personnel files, meeting minutes, and correspondence.
  • Coordinate travel arrangements, including booking flights, hotels, and rental cars.
  • Prepare and edit documents, reports, and presentations.
  • Provide exceptional customer service to internal and external stakeholders.
  • Perform other administrative tasks as required.

Requirements:

  • High school diploma or equivalent required; associate's or bachelor's degree preferred.
  • Minimum 2 years of experience in an administrative role, preferably in a fast-paced environment.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
  • Ability to maintain confidentiality and handle sensitive information.

Working Conditions:

This is a full-time position, working 40 hours per week. The successful candidate will be required to work in a fast-paced environment and be able to multitask and prioritize tasks effectively.

Salary and Benefits:

The salary for this position is competitive and will be commensurate with experience. The City of University City offers a comprehensive benefits package, including health, dental, and vision insurance, as well as a 401(k) plan.

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