Meeting Coordinator
16 hours ago
Association Headquarters is seeking a highly organized and detail-oriented Meeting Coordinator to support the Meeting Manager in planning and executing large conferences and meeting events. The ideal candidate will have excellent communication and problem-solving skills, with the ability to work independently and as part of a team.
Key Responsibilities- Manage speaker invitations, responses, and presentation materials
- Coordinate housing arrangements for VIPs, speakers, and staff
- Process meeting registrations, provide customer service, and manage payment processing
- Assist with logistics, including direct bill applications and site proposal responses
- Perform various administrative tasks, such as copying, scanning, filing, and correspondence
- Support marketing efforts, including proofreading and updating marketing materials
- Manage website content and exhibition administration
- High school diploma required; Bachelor's degree preferred
- 1+ years of customer service experience; Meeting Coordination/Event Planning experience preferred
- Hybrid/flexible work schedules available
- Medical, dental, and vision insurance
- Company-paid basic life insurance, short-term, and long-term disability
- Voluntary life insurance - employee-paid
- AFLAC available
- Paid time off (PTO) accrual and paid holidays
- 401(k) retirement plan available
- On-site fitness center and gym reimbursement program
- Training and development opportunities
Association Headquarters is a professional services firm that specializes in helping non-profit organizations achieve their mission, create value, and advance their causes, industries, and professions. We have four main divisions within AH: a full-service Association Management Company; a Marketing and Communications Agency (MarCom); a Meetings & Events Management Team; and a division that focuses on other custom solutions.
We are committed to creating a diverse environment and are proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, nationality, ethnicity, ancestry, age, sex, family status, marital/civil union status, religion, domestic partnership status, affectional or sexual orientation, gender identity and expression, atypical hereditary cellular or blood trait, genetic information, liability for military service, and mental or physical disability.
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