Shop Administrative Assistant

21 hours ago


Lakeland, Florida, United States Mid-State Industrial Maintenance Full time
Job Summary

Mid-State Industrial Maintenance is seeking a highly organized and detail-oriented Shop Administrative Assistant to support our fast-paced fabrication shop. As a key member of our team, you will play a crucial role in guiding jobs from start to finish, working closely with our team to monitor financial and physical progress.


Key Responsibilities
  • Verify job numbers, phases, and cost codes to ensure accurate billing
  • Filter and prioritize emails to address issues within defined timeframes
  • Respond to job status inquiries from internal and external customers
  • Assist in generating floor packages, processing work orders, and electronic packages
  • Translate customer POs to complete job number requests
  • Organize job-related correspondence and documents
  • Independently manage inventory, transfer materials, ship, and close jobs
  • Collaborate with multiple departments to advance and close jobs
  • Scan and save job-related documents using proper naming conventions
  • Archive packages in an organized and efficient manner
  • Process, escalate, and follow up on rush orders
  • Prioritize work tasks in a high-traffic environment
  • Perform other administrative tasks as assigned
  • Run daily performance reports through project management software

Requirements
  • High School Diploma or GED with 1+ years of experience in Office Administration
  • Excellent Time Management and Organizational skills
  • Strong sense of urgency and ability to prioritize shop needs
  • Proficiency in Outlook, Excel, and Word (or willingness to become proficient)
  • Active Learner with a strong understanding of new information implications
  • Above-average Communication Skills
  • Excellent Attention to Detail
  • Cooperative Team Player with a good-natured attitude
  • Dependability and reliability
  • Confidentiality and integrity
  • Concern for Others and adaptability
  • Self-Motivation and initiative
  • Stress Tolerance and independence
  • Follow-up and persistence
  • Social Orientation and achievement
  • Analytical Thinking and innovation

Working Environment
  • Location: 2730 Mine and Mill Road, Lakeland, FL
  • Full-time position with Monday-Friday, 8 am-5 pm schedule
  • Willingness to work overtime, nights, weekends, and holidays as needed
  • Largely sedentary role with occasional standing, walking, and lifting up to 10 pounds
  • Specific vision abilities required for the job
  • Must pass a post-offer/pre-placement drug screen and job-related employment physicals
  • Must submit to a post-offer/pre-employment background check and motor vehicle report

Must be legally authorized to work in the United States.

Mid-State participates in E-Verify.



  • Lakeland, Florida, United States Mid-State Industrial Maintenance Full time

    Job OverviewMid-State Industrial Maintenance is seeking a skilled Fabrication Shop Technician to join our team. As a Fabrication Shop Technician, you will be responsible for executing a planned sequence of the fabrication process, including blueprint reading, cutting, grinding, burning, drilling, assembly, and verifying conformance of workpieces to...


  • Lakeland, Florida, United States Mid-State Industrial Maintenance Full time

    Fabrication Shop Job DescriptionMid-State Industrial Maintenance is seeking a skilled Fabrication Shop Technician to join our team. As a Fabrication Shop Technician, you will be responsible for executing the fabrication process, verifying conformance to specifications, and assembling parts to form complete units or subunits.Key Responsibilities:Execute...


  • Lakeland, Florida, United States Mid-State Industrial Maintenance Full time

    About the RoleMid-State Industrial Maintenance is seeking a skilled Fabrication Shop Specialist to join our team. As a key member of our fabrication team, you will be responsible for executing a planned sequence of the fabrication process, ensuring the highest quality standards are met.Key ResponsibilitiesExecute a planned sequence of the fabrication...


  • Lakeland, Florida, United States Mid-State Industrial Maintenance Full time

    Job SummaryMid-State Industrial Maintenance is seeking a skilled Fabrication Shop Technician to join our team. As a Fabrication Shop Technician, you will be responsible for executing a planned sequence of the fabrication process, verifying conformance of workpieces to specifications, and positioning, aligning, fitting, and welding parts to form complete...


  • Lakeland, Florida, United States Mid-State Industrial Maintenance Full time

    About the RoleMid-State Industrial Maintenance is seeking a skilled Fabrication Shop Specialist to join our team. As a key member of our fabrication team, you will be responsible for executing a planned sequence of the fabrication process, ensuring the highest quality standards are met.Key ResponsibilitiesExecute a planned sequence of the fabrication...

  • CNC Supervisor

    2 weeks ago


    Lakeland, Florida, United States Mid-State Industrial Maintenance Full time

    CNC Supervisor Job SummaryAs a CNC Supervisor at Mid-State Industrial Maintenance, you will oversee CNC Operators and operate a CNC machine when needed. You will also be responsible for generating programs using SolidWorks and Fusion 360 software.Key Responsibilities:Assist with the recruitment and hiring of CNC Operators.Interpret and analyze blueprints,...


  • Lakeland, Florida, United States Adena Corporation Full time

    Job SummaryWe are seeking a skilled Shop Welder/Fabricator to join our team at Adena Corporation. As a key member of our production team, you will be responsible for welding and fabricating metal components and parts using specialized equipment.Key ResponsibilitiesSet up and operate high-frequency, AC, and DC welding equipmentExamine detailed drawings or...

  • Coffee Shop Team Lead

    2 weeks ago


    Lakeland, Florida, United States Black & Brew Full time

    {"title": "Assistant Manager", "description": "Lead a Top-Notch TeamAs our Assistant Manager, you'll be responsible for leading a high-performing team of baristas through a successful daily service. You'll work closely with the Kitchen Manager to ensure seamless execution and exceptional customer experiences.Key ResponsibilitiesTeam Leadership: Deploy,...


  • Lakeland, Florida, United States One More Child Full time

    Job OverviewDepartment: EngagementDirect Supervisor: Executive Director of EngagementHiring Manager(s): Executive Director of EngagementClassification: Part-time (0-29 hours per week, varying)FLSA Status: Non-Exempt (Hourly)JOB SUMMARYAs an Administrative Coordinator, you will be pivotal in creating positive first impressions and providing essential support...


  • Lakeland, Florida, United States One More Child Full time

    Job OverviewDepartment: EngagementDirect Supervisor: Executive Director of EngagementClassification: Part-time (0-29 hours per week, varying)FLSA Status: Non-Exempt (Hourly)POSITION SUMMARYAs an Administrative Coordinator, you will be pivotal in creating positive first impressions and providing essential administrative support. Your role will involve...

  • Coffee Shop Team Lead

    2 weeks ago


    Lakeland, Florida, United States Black & Brew Full time

    {"title": "Assistant Manager", "description": "Lead a Top-Notch TeamAs our Assistant Manager, you'll be responsible for leading a high-performing team of baristas through a successful daily service. You'll work closely with the Kitchen Manager to ensure seamless execution and exceptional customer experiences.Key ResponsibilitiesTeam Leadership: Deploy,...


  • Lakeland, Florida, United States One More Child Full time

    Job OverviewDepartment: EngagementDirect Supervisor: Executive Director of EngagementClassification: Part-time (0-29 hours per week, varying)FLSA Status: Non-Exempt (Hourly)Position SummaryAs an Administrative Coordinator at One More Child, you will be instrumental in providing exceptional administrative support and creating a welcoming atmosphere at our...


  • Lakeland, Florida, United States KB Staffing Full time

    Job SummaryKB Staffing is seeking a highly organized and detail-oriented Administrative Manager to join their team. The ideal candidate will be proficient in QuickBooks and Microsoft Excel, with experience in managing HR functions.Key Responsibilities:Manage Office Operations: Oversee day-to-day office activities, including managing schedules, ordering...

  • Office Administrator

    2 weeks ago


    Lakeland, Florida, United States GFL USA Full time

    Job SummaryThe Office Administrator position is a key role within our organization, responsible for overseeing the front office activities and ensuring seamless day-to-day operations. This individual will be the first point of contact for customers and will be responsible for providing exceptional customer service.Key Responsibilities:Provide administrative...


  • Lakeland, Florida, United States Luke 14 Exchange Full time

    Job OverviewWe are seeking a dedicated and detail-oriented Executive Administrative Coordinator to support our leadership team in various administrative functions.Qualifications:Strong personal relationship with Jesus ChristExceptional organizational skillsProficiency in Microsoft Office Suite, particularly Word and ExcelFamiliarity with QuickBooks is...


  • Lakeland, Florida, United States GFL USA Full time

    Job SummaryThe Office Administrator position is responsible for overseeing the overall front office activities, including the reception area, mail, and facilities management. This role also involves directing and coordinating office services and related activities to ensure maximum utilization of services and equipment.Key ResponsibilitiesBack up...


  • Lakeland, Florida, United States Midwestern Construction, Inc Full time

    Office AssistantMidwestern Construction Incorporated, a family-owned company specializing in roadside maintenance, is seeking a highly organized and detail-oriented Office Assistant to manage daily office operations and administrative tasks.Key Responsibilities:Coordinate schedules and appointmentsAssist with project documentation and reportingCommunicate...


  • Lakeland, Florida, United States GFL Environmental Full time

    Position Overview:The Administrative Coordinator role is essential for managing the overall activities of the front office, including the reception area, mail handling, and significant purchasing requests. This position also involves directing and coordinating office services and related functions, with a focus on developing and overseeing programs for...


  • Lakeland, Florida, United States Midwestern Construction, Inc Full time

    Office AssistantMidwestern Construction Incorporated, a family-owned company specializing in roadside maintenance, is seeking a highly organized and detail-oriented Office Assistant to join our fast-paced team.Key Responsibilities:Manage daily office operations, including administrative tasks and schedulingCoordinate project documentation and...


  • Lakeland, Florida, United States AEG Full time

    Job SummaryServe as the first point of contact for office visitors and provide general administrative support to management, department staff, and customers.Key Responsibilities:Manage front desk reception during business hours, ensuring a professional and welcoming environment.Provide administrative support to management and department staff, including...