Shop Administrative Assistant
21 hours ago
Mid-State Industrial Maintenance is seeking a highly organized and detail-oriented Shop Administrative Assistant to support our fast-paced fabrication shop. As a key member of our team, you will play a crucial role in guiding jobs from start to finish, working closely with our team to monitor financial and physical progress.
Key Responsibilities
- Verify job numbers, phases, and cost codes to ensure accurate billing
- Filter and prioritize emails to address issues within defined timeframes
- Respond to job status inquiries from internal and external customers
- Assist in generating floor packages, processing work orders, and electronic packages
- Translate customer POs to complete job number requests
- Organize job-related correspondence and documents
- Independently manage inventory, transfer materials, ship, and close jobs
- Collaborate with multiple departments to advance and close jobs
- Scan and save job-related documents using proper naming conventions
- Archive packages in an organized and efficient manner
- Process, escalate, and follow up on rush orders
- Prioritize work tasks in a high-traffic environment
- Perform other administrative tasks as assigned
- Run daily performance reports through project management software
Requirements
- High School Diploma or GED with 1+ years of experience in Office Administration
- Excellent Time Management and Organizational skills
- Strong sense of urgency and ability to prioritize shop needs
- Proficiency in Outlook, Excel, and Word (or willingness to become proficient)
- Active Learner with a strong understanding of new information implications
- Above-average Communication Skills
- Excellent Attention to Detail
- Cooperative Team Player with a good-natured attitude
- Dependability and reliability
- Confidentiality and integrity
- Concern for Others and adaptability
- Self-Motivation and initiative
- Stress Tolerance and independence
- Follow-up and persistence
- Social Orientation and achievement
- Analytical Thinking and innovation
Working Environment
- Location: 2730 Mine and Mill Road, Lakeland, FL
- Full-time position with Monday-Friday, 8 am-5 pm schedule
- Willingness to work overtime, nights, weekends, and holidays as needed
- Largely sedentary role with occasional standing, walking, and lifting up to 10 pounds
- Specific vision abilities required for the job
- Must pass a post-offer/pre-placement drug screen and job-related employment physicals
- Must submit to a post-offer/pre-employment background check and motor vehicle report
Must be legally authorized to work in the United States.
Mid-State participates in E-Verify.
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