Accounts Payable Specialist

4 days ago


Arlington, Virginia, United States Senior Aerospace AMT Full time

At Senior Aerospace AMT, we are seeking a skilled Accounts Payable Specialist to join our team in Arlington. As an experienced professional, you will play a crucial role in managing our company's accounts payable process, ensuring timely and accurate payments to our vendors.

Key Responsibilities:

  • Coding, batching, and keying all invoices and expense reports, preparing them for weekly payments and processing of AP checks.
  • Performing 3-way matches between invoices, receipts, and purchase orders to ensure accuracy.
  • Responding promptly to vendor inquiries regarding disbursements or holds, and collaborating with vendors to resolve invoice discrepancies.
  • Tracking invoices and providing follow-up to ensure proper approval before payment.
  • Maintaining files of invoices and supporting expenditure documents.
  • Tracking sales and use tax on a monthly basis on invoices where insufficient tax is charged by the vendor.
  • Creating annual W-9s for vendors.
  • Communicating known issues to supervisor and participating in external and internal audits related to the accounts payable process.
  • Interacting regularly with personnel throughout the company and performing month-end duties as required.

Requirements:

  • Excellent attention to detail and accuracy.
  • Ability to prioritize and organize work, perform analysis, comparisons, and review transactions to identify and correct discrepancies.
  • Adept at data entry functions, with the ability to enter and retrieve information with reasonable speed and accuracy.
  • Ability to balance high volumes of transactions, communicate effectively verbally and in writing, and prioritize multiple tasks while maintaining organization.
  • Able to work independently and in team settings, maintain focus despite interruptions, and establish effective work relationships.
  • Desire to improve processes and increase efficiencies.

Preferred Qualifications:

  • Knowledge and understanding of general accounting principles and practices, including general ledger, accounts payable, and accounts receivable.
  • 2-5 years of accounts payable experience using computerized accounting software, with experience in data entry, Microsoft Excel, Word, and Outlook.
  • Associate's degree or equivalent work experience.


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