Accounts Payable Specialist
4 days ago
At Senior Aerospace AMT, we are seeking a skilled Accounts Payable Specialist to join our team in Arlington. As an experienced professional, you will play a crucial role in managing our company's accounts payable process, ensuring timely and accurate payments to our vendors.
Key Responsibilities:
- Coding, batching, and keying all invoices and expense reports, preparing them for weekly payments and processing of AP checks.
- Performing 3-way matches between invoices, receipts, and purchase orders to ensure accuracy.
- Responding promptly to vendor inquiries regarding disbursements or holds, and collaborating with vendors to resolve invoice discrepancies.
- Tracking invoices and providing follow-up to ensure proper approval before payment.
- Maintaining files of invoices and supporting expenditure documents.
- Tracking sales and use tax on a monthly basis on invoices where insufficient tax is charged by the vendor.
- Creating annual W-9s for vendors.
- Communicating known issues to supervisor and participating in external and internal audits related to the accounts payable process.
- Interacting regularly with personnel throughout the company and performing month-end duties as required.
Requirements:
- Excellent attention to detail and accuracy.
- Ability to prioritize and organize work, perform analysis, comparisons, and review transactions to identify and correct discrepancies.
- Adept at data entry functions, with the ability to enter and retrieve information with reasonable speed and accuracy.
- Ability to balance high volumes of transactions, communicate effectively verbally and in writing, and prioritize multiple tasks while maintaining organization.
- Able to work independently and in team settings, maintain focus despite interruptions, and establish effective work relationships.
- Desire to improve processes and increase efficiencies.
Preferred Qualifications:
- Knowledge and understanding of general accounting principles and practices, including general ledger, accounts payable, and accounts receivable.
- 2-5 years of accounts payable experience using computerized accounting software, with experience in data entry, Microsoft Excel, Word, and Outlook.
- Associate's degree or equivalent work experience.
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