Contract Specialist

2 weeks ago

Los Angeles, California, United States Metrolink Full time
Purpose of Position

The Contract Specialist is responsible for ensuring the integrity of data and information entered in Metrolink's systems and contract documents. This involves performing quality control checks and validating that contract and procurement processes conform to department standards.

Key Responsibilities
  • Prepare Requests for Quotes (RFQs) and Invitations for Bid (IFBs) to solicit goods and services per Metrolink's policies and procedures, and applicable rules and regulations.
  • Create purchase orders for a variety of goods and services in Oracle.
  • Review and monitor procurement plans and processes to validate that plans conform to department standards and policies.
  • Establish and document data entry and management criteria and guidelines for contracts, purchase orders, and other purchasing documents managed in Oracle.
  • Monitor failures to identify root causes and develop strategies to recommend to management for improvement in the overall quality and accuracy of data entry and data management processes.
  • Research discrepancies and reconcile with procurement documents, receiving departments, and accounts payable.
  • Research and analyze large data sets to present findings to Contract Administrators and department leadership.
  • Support Contract Administrators as necessary.
  • Maintain and monitor accurate filing.
  • Process contract and purchase order close-out as instructed.
Requirements
  • Bachelor's degree in Public Administration, Business Administration, or a related field.
  • A minimum of two (2) years of work experience performing a variety of business processes and data entry associated with monitoring, quality assurance, and data integrity.
  • Valid class C Driver's License with a satisfactory driving record of no more than three moving violations and no DUIs within the last three years.
Preferred Qualifications
  • Prior experience in the procurement function.
  • Prior experience in the public sector.
  • Prior experience in a railroad environment.
  • Familiarity with Federal Transit Administration Circular 4220.1F (or most recent) and/or 2 CFR Part 200 Uniform Administrative Requirements.
  • Familiarity with Federal Acquisition Regulations.
  • Experience with Maintenance, Repair and Operations (MRO).
  • Experience with Davis-Bacon Act covered work.
Knowledge, Skills, and Abilities
  • Knowledge of public contracting principles, California and Federal laws applicable to procurement for public agencies, Microsoft Word or equivalent software application for text editing, Microsoft Excel or equivalent software application for spreadsheets and data analysis, Oracle ERP, PlanetBids, or other automated applications related to procurement, cost/price analysis, and Six Sigma knowledge.
  • Skilled in verbal and written communication, organization and time management, detailed data accuracy and analysis.
  • Ability to read and comprehend contracts terms and conditions, collaborate with other departments, exercise initiative and judgment in carrying out detailed projects and tasks, balance multiple tasks simultaneously, handle confidential information, and ensure accuracy and compliance.

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