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Personnel File Management Specialist

2 months ago

Valencia, California, United States Vallarta Supermarkets Full time
Position Title:
Human Resources File Clerk

Classification:
Non-exempt

Reports to:
Human Resource Manager

Overview:

The Human Resources File Clerk plays a crucial role in the organization by managing personnel records and ensuring efficient retrieval of documents as required. This position demands a proactive approach to maintaining an orderly filing system and supporting a high-volume work environment with professionalism and courtesy.


Key Responsibilities:
  • Efficiently file all documents in a systematic and organized manner, adhering to alphabetical order.
  • Establish new files as needed to accommodate incoming documentation.
  • Retrieve and provide information from files in response to inquiries.
  • Locate and remove files upon request to facilitate access to necessary information.
  • Organize materials into storage solutions, such as cabinets and bins, based on classification.

  • Review incoming documents to determine appropriate classification and filing methods.
  • Sort and categorize information according to content, purpose, and order.
  • Monitor materials taken from files to ensure their return.
  • Maintain cleanliness and organization of filing and storage areas.
  • Perform faxing and photocopying of documents as required.
  • Ensure files are readily accessible in designated areas.
  • Prevent loss of materials within the filing system.
  • Provide guidance on the filing system to colleagues.
  • Assist in procuring office supplies as needed.
  • Restock office equipment with necessary materials.
  • Occasionally cover reception duties as required.

Qualifications:
  • Positive demeanor and enjoyment of teamwork.
  • Exceptional communication abilities.
  • Proficient in computer applications including Word, Excel, and Outlook.
  • Typing speed of at least 45 words per minute.
  • Bilingual proficiency in Spanish and English.
  • Capacity to manage multiple tasks and handle substantial workloads.
  • Ability to meet deadlines effectively.
  • Quick learner with adaptability.
  • Availability to work standard hours, including some weekends.

This job description is not exhaustive, and employees may be required to perform additional tasks as directed. All team members are expected to contribute to the achievement of company objectives.


Additional Information:

As part of the application process, Vallarta Supermarkets may collect personal information in accordance with applicable laws. This includes identifiers, employment history, and other relevant data necessary for recruitment and employment decisions.