Academic Program Coordinator

1 day ago

University Park, United States Penn State University Full time
Job Summary:

The Department of Biobehavioral Health (BBH) in the College of Health and Human Development at Penn State University is seeking a highly motivated and skilled professional to join our administrative team as the Academic Program Coordinator for our undergraduate programs.

Key Responsibilities:

• Schedule courses and classrooms using LionPATH and 25Live Optimizer.
• Assist the undergraduate professor-in-charge with the compilation of faculty teaching assignment surveys and teaching assignments.
• Process CourseLeaf Curriculum Inventory Management System (CIM) course and program proposals.
• Manage Student Educational Experience Questionnaire (SEEQ) for courses.
• Provide course assistance, including assisting with exams, scheduling conflict exams and proctor assignments, Teaching Assistant (TA) assignments, submitting textbook orders, managing One-Semester Course Titles, drop/add, grade changes, deferred grades, course controls, final exam conflicts; and collecting syllabi.
• Communicate with faculty, staff, advisers, parents, and students; respond to inquiries related to individual courses, degree requirements, or the overall academic program.
• Assist with course evaluations.
• Assist with student registrations (LionPATH).
• Support the daily operational functions of the BBH undergraduate program.
• Create and maintain confidential files, databases, and reports.
• Compose written communication and proofread correspondence.
• Schedule/maintain a calendar of appointments and meetings.
• Coordinate and participate in various committee meetings, and record and transcribe minutes.
• Communicate with students to promote program-specific opportunities, including workshops, organizations, internships, and career development opportunities; collaborate with faculty, advisors, and staff to develop marketing materials.
• Support BBH with events and other duties as needed.

Requirements:

This position offers multiple levels of entry based on the candidate's qualifications and experience: Support Level, Intermediate Support Level, and Senior Support Level. At minimum requires a High School Diploma/GED or Vocational Training/Degree. Additional experience and/or education and competencies are required for higher-level jobs.

Preferred Qualifications:

• Knowledge of Microsoft Office 365 systems (Teams, Word, Excel, Forms, SharePoint, OneDrive, etc.)
• Knowledge of standard office procedures
• Excellent interpersonal and communication skills
• Success in an office environment where organizational skills are crucial to be effective
• Interest in learning job-related software
• Experience with higher education software systems such as LionPATH, 25Live Optimizer, CourseLeaf Curriculum Inventory Management (CIM), Student Educational Experience Questionnaire (SEEQ) or equivalent database and workflow systems.
• Ability to be detail-oriented
• Ability to work with a high level of professionalism both independently and as a member of a team
• Demonstrates a genuine appreciation for working with diverse populations

Benefits:

Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to generous vacation time.

Salary Range:

$34,000.00 - $61,000.00

Campus Security Crime Statistics:

Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters.

EEO/AA Employer:

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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