Academic Program Coordinator

2 days ago

University Park, United States Penn State University Full time
Job Summary:

The Communication Sciences and Disorders Department at Penn State University is seeking an experienced administrative professional to serve as the Academic Program Coordinator for the department's educational programs. This role will be responsible for providing administrative support to the department, including record-keeping, scheduling, and communication with students, faculty, and staff.

Key Responsibilities:

* Provide administrative support to the department, including record-keeping, scheduling, and communication with students, faculty, and staff.
* Serve as the liaison between graduate students, faculty, and the graduate school.
* Maintain student files, including records of clearances required prior to initiation of clinical practice, and other documentation related to qualification for clinical certification.
* Enter and retrieve information from LionPATH for admissions, course registration, petitioning for overload, drop/add, instructional information, audits, transcripts, etc.
* Act as the primary contact for planning and entering course layouts for future semesters working in collaboration with the Undergraduate Professor-in-Charge, academic advisors, Graduate Professor-in-Charge, and Department Head.
* Serve as the primary staff support for the Professor-in-Charge for the Graduate program, including composing routine correspondence, letters, memos, annual reports, preparing minutes from Graduate Faculty Meetings, etc.
* Responsible to the Admissions Committee for sending information and responding to questions regarding the CSD program, monitoring all materials received from prospective students, maintaining information on GRADS System, coordinating arrangements for prospective student visits, sending acceptance/rejection follow-up letters, using spreadsheets for compiling information on applicants for Committee review.
* Work closely with the Administrative Support Coordinator on processing assistantships and fellowships.
* Provide back-up administrative support for the Speech, Language, and Hearing Clinic.
* Provide backup support to the CSD department as needed.

Requirements:

* High School Diploma/GED or Vocational Training/Degree plus two or more years of related experience, or an equivalent combination of education and experience for the Intermediate Support level.
* Associate's Degree plus four or more years of related experience, or an equivalent combination of education and experience for the Senior Support level.
* Excellent interpersonal, verbal, and written communication skills, and demonstrated conscientious attention to detail and organization.
* Strong commitment to diversity, equity, respect, and inclusion, highly motivated, and a high level of professionalism, and dedication to exceptional customer service.
* Consistent high quality and thorough work is critical. Must be able to work with minimal supervision and exercise discretion and independent judgment. Excellent computer skills required. Proficiency in all Microsoft Office applications essential.

Preferred Qualifications:

* In-depth knowledge about The Graduate School and graduate student records. Experience with systems including SIMBA, GRADS, WorkLion, iTwo, and LionPATH is preferred.

Clearances:

This position requires the following clearances: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.

Application Instructions:

To be fully considered, please submit a cover letter, resume, and contact information for three references. Review of applicants will begin immediately.

Salary Range:

$38,000 - $61,000.00

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