Senior Stock Plan Administrator

7 days ago


Palo Alto, California, United States Compintelligence Inc Full time
Job Description

Compintelligence Inc is seeking a highly skilled Senior Stock Plan Administrator to join our team in the Palo Alto area. This is an onsite position that will involve administering equity across 65 locations.

Key Responsibilities:

  • Manage the ongoing administration of employee, executive, and Board of Director stock programs, including planning and project managing implementation of new programs.
  • Assist in the preparation of reports for management and the Compensation Committee of the Board regarding equity plans and grant analysis.
  • Prepare equity utilization projections and supporting analysis (i.e. burn rate, overhang, etc.).
  • Ongoing review and updates to all internal procedures and control documentation with regard to the management and administration of all company stock plans.
  • Manage monthly, quarterly, and yearly equity grant and vesting processes (RSUs, performance, and NQ stock options).
  • Develop and deliver timely communication related to stock awards, including grant notification, terms, and vesting events.
  • Provide equity data from Fidelity for SEC filings, including Proxy and Section 16 reports.
  • Direct the company's transfer agent in matters related to stock programs, such as plan reserve maintenance, restricted stock issuances, and book entry accounts and releases, and maintain share balance reserves for all company stock plans.
  • Familiar with the outsourced stock administration system (Fidelity desirable) and ensure smooth, accurate, and timely settlement of daily transaction activity with stock administrator and our transfer agents for options, executive performance options, RSUs, and ESPP.
  • Provide reports from systems to meet internal and external requirements.
  • Partner with Compensation, HRIS, and Fidelity to develop new reports and internal review processes as needed.
  • Develop and enhance automation in all areas of stock administration for streamlining of processes.
  • Serve as primary contact for audit requests and assist in establishing, documenting, and maintaining control procedures associated with stock plan administration.
  • Provide analysis and reconciliation at accounting end periods.
  • Generate Section 16 filings and monitor 10b5-1 and preclearance activity.
  • Respond to executive and employee equity plan questions.
  • Participate in Stock Administration initiatives and contribute to program development.

Requirements:

  • 12+ years of experience in stock administration, including stock options, restricted stock units, and/or performance-based stock awards.
  • Excellent communication skills and ability to communicate with all levels of the organization.
  • Expertise in Microsoft Excel, Word, and other Microsoft Office applications.
  • Able to work independently, handle multiple priorities, and apply good judgment.
  • Function in a dynamic changing environment.
  • Meticulous attention to detail and accuracy.
  • Familiarity with China SAFE a plus.
  • Experience with Fidelity desired.
  • Preferred Education Background:
  • Certified Equity Professional certification preferred.
  • College degree preferred.


  • Palo Alto, California, United States Compintelligence Inc Full time

    Job SummaryCompintelligence Inc is seeking a highly skilled Senior Stock Plan Administrator to join our team. This is a hybrid onsite position that will involve administering equity programs for one of our clients across 65 locations.Key ResponsibilitiesEquity Program Administration: Manage the ongoing administration of employee, executive, and Board of...


  • Palo Alto, California, United States CompIntelligence, Inc. Full time

    Job SummaryCompIntelligence, Inc. is seeking a highly skilled Stock Plan Administrator to join our team. As a key member of our organization, you will be responsible for the administration of employee, executive, and Board of Director stock programs.Key ResponsibilitiesProgram Administration: Manage the ongoing administration of employee, executive, and...


  • Palo Alto, California, United States Compintelligence Inc Full time

    Job DescriptionCompintelligence Inc is seeking a highly skilled Senior Stock Plan Administrator to join our team in the Palo Alto area. This is an on-site position that will involve administering equity across 65 locations.Key Responsibilities:Manage the ongoing administration of employee, executive, and Board of Director stock programs, including planning...


  • Palo Alto, California, United States Stanford Health Care Full time

    Position OverviewWe are looking for a proactive and skilled Senior Administrative Coordinator to provide essential support to our Chief Human Resources Officer (CHRO) at Stanford Health Care. This role is crucial in facilitating effective communication and collaboration among executive leaders throughout the organization.Key ResponsibilitiesManage and...

  • Executive Director

    6 days ago


    Palo Alto, California, United States Oakmont Senior Living Full time

    Job SummaryWe are seeking an experienced Executive Director to lead the day-to-day operations of our senior living community. The successful candidate will be responsible for managing the community's staff, ensuring compliance with regulatory requirements, and providing exceptional care and services to our residents.Key ResponsibilitiesCommunity Operations:...

  • Executive Director

    6 days ago


    Palo Alto, California, United States Oakmont Senior Living Full time

    Job SummaryWe are seeking an experienced Executive Director to lead the day-to-day operations of our senior living community. The successful candidate will be responsible for managing the community's staff, achieving budgeted occupancy, and maintaining a high level of customer satisfaction.Key ResponsibilitiesLeadership and Management: Supervise and manage...


  • Palo Alto, California, United States SambaNova Systems Full time

    The era of pervasive AI has arrived. In this era, organizations will use generative AI to unlock hidden value in their data, accelerate processes, reduce costs, drive efficiency and innovation to fundamentally transform their businesses and operations at scale.SambaNova SuiteTM is the first full-stack, generative AI platform, from chip to model, optimized...


  • Palo Alto, California, United States The University of Mississippi Full time

    Note for Current EmployeesCurrent employees must apply internally via the designated platform.Position OverviewThis role offers vital support to the department head within a significant or intricate unit by executing advanced responsibilities that encompass planning, managing, and reporting for the oversight of the academic sector. The individual in this...


  • Palo Alto, California, United States Oakmont Senior Living Full time

    Job SummaryWe are seeking an experienced and compassionate Executive Director to lead our senior living community. As a key member of our team, you will be responsible for the overall management and direction of our community, ensuring the highest level of care and service for our residents.Key ResponsibilitiesOversee the day-to-day operations of the...


  • Palo Alto, California, United States Senior Helpers - Palo Alto Full time

    Job Opportunity at Senior Helpers - Palo AltoJob Title: CaregiverJob Type: PermanentLocation: Palo AltoAbout Us: Senior Helpers is a leading provider of in-home care services, dedicated to delivering exceptional care and support to seniors in their homes.Job Summary:We are seeking a compassionate and caring Caregiver to join our team at Senior Helpers - Palo...


  • Palo Alto, California, United States Mollie Stone's Markets Full time

    Job OverviewCompany Background:Mollie Stone's Markets is a cherished, family-operated grocery chain located in the San Francisco Bay area, proudly serving the community since 1986. With a legacy of over three decades, we strive to enhance lives through quality food offerings. Our operations include 9 grocery stores, a produce warehouse, and our headquarters...


  • Palo Alto, California, United States Mollie Stone's Markets Full time

    Job OverviewCompany Background:Mollie Stone's Markets is a cherished, family-operated grocery store chain located in the San Francisco Bay area, proudly serving the community since 1986. With 32 years of dedicated service, we strive to enhance the lives of our customers through quality food offerings. Currently, we operate 9 grocery stores, a produce...


  • Palo Alto, California, United States Stanford University Full time

    Job SummaryThe Senior Financial Analyst will play a key role in the School of Humanities and Sciences Dean's Office, reporting to the Associate Director of Finance. The Finance team is responsible for managing the annual accounting cycle of a $594 million consolidated budget and the development, implementation, and management of complex financial systems...


  • Palo Alto, California, United States Brooks Brothers Full time

    OverviewOur Stock Associates will control the flow of merchandise from our stock room to the retail sales floor. They will also be responsible for receiving, unpacking, organizing, storing, packaging, and labeling merchandise. Additionally, Stock Associates will support the shopping experience by providing customer service and ringing up customers as needed....


  • Palo Alto, California, United States Tencent America Full time

    Job DescriptionJob Title: Senior Strategy ManagerCompany: Tencent AmericaLocation: California, WashingtonJob Type: Full-timeSalary: $110,400 - $300,000 per yearBenefits: Medical, dental, vision, basic life insurance, 401(k) plan, vacation leave, paid holidays, floating holidays, paid sick leaveJob Summary:We are seeking a highly motivated and experienced...


  • Palo Alto, California, United States CEDENT Full time

    Job SummaryWe are seeking a highly skilled Senior Manager, Financial Planning and Analysis, to join our team at CEDENT. This is a key role that will provide financial planning, reporting, and business insight and analysis support to the North America Commercial & Medical Affairs Organization.Key ResponsibilitiesDrive the annual budget process and the...


  • Palo Alto, California, United States Mollie Stone's Markets Full time

    Job OverviewCompany Background:Mollie Stone's Markets is a cherished, family-operated grocery store chain located in the San Francisco Bay area, proudly serving the community since 1986. With a commitment to quality and customer satisfaction, we operate 9 grocery stores, a produce warehouse, and our headquarters in Mill Valley, CA. Our mission is to provide...

  • US-Senior Manager

    1 month ago


    Palo Alto, California, United States Apple Full time

    US-Senior ManagerPalo AltoPalo Alto,California,United StatesApple RetailDo you have a real passion for helping others learn and grow? The challenges and opportunities of a continuously evolving business make leadership at the Apple Store a rewarding career. It's your job as a Senior Manager to lead the staff and operations of one or more store areas and seek...

  • Senior Product Manager

    14 hours ago


    Palo Alto, California, United States Tampa Gardens Senior Living Full time

    Job SummaryWe are seeking a highly experienced Senior Product Manager to lead the development and management of our Cloud Networking product line. As a key member of our team, you will be responsible for defining and executing the product strategy, working closely with cross-functional teams to deliver innovative solutions to our customers.Key...


  • Palo Alto, California, United States SAP Full time

    Position OverviewThis role offers an opportunity for experienced professionals to provide essential administrative support in a dynamic environment. Remote candidates are welcome to apply.Work Schedule: Standard 40-hour work week, with no overtime expected.Key Responsibilities:Oversee daily office operations and provide autonomous administrative assistance...