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Leasing and Compliance Specialist
2 months ago
The Leasing and Compliance Specialist is a key member of the Leasing & Compliance team at WEST SIDE FED SR. This role reports to the Assistant Director of Compliance and works closely with colleagues and building management to achieve a high success rate in leasing and rental subsidy tasks.
Responsibilities- Leasing and Rental Subsidy Tasks: Perform leasing and rental subsidy tasks, including preparation, submission, and monitoring for approval by city agencies.
- Reporting and Data Management: Assist with preparing reports such as CoC (Continuum of Care) monthly rent rolls, CoC beta reports, and other ad-hoc reports for various city, state, and federal agencies.
- Initial Lease Package Preparation: Collaborate with internal departments and external parties to prepare initial lease packages.
- NYS Annual Legal Rent Registration: Help with the NYS annual legal rent registration process, including gathering data from tenant files, online data entry, and mailing submissions to tenants.
- Section 8 Rent Increase Requests: Support the Section 8 rent increase request process, including calculating increases and submitting to city agencies for approval.
- Subsidy Quality Control: Conduct monthly subsidy quality control by reviewing payment registers from city agencies and recertification completion data.
- Property Management Software: Assist with uploading leases, riders, and form letters into property management software and maintaining merge field accuracy.
- Scheduled Billing and Lease Renewals: Update scheduled billing and lease renewals into the property management software.
- Professional Correspondence: Prepare professional written correspondence.
- Lease-Up of Affordable Housing Developments: Participate in lease-up of affordable housing developments by WEST SIDE FED SR, including Housing Connect log tracking, lease package preparation, conducting lease signings, and other tasks as needed.
- File Maintenance: Maintain both electronic and hardcopy files thoroughly, accurately, and uniformly.
- Training and Development: Attend training sessions and conferences as required for enhancement of job skills.
- Confidentiality and Integrity: Comply fully with all WEST SIDE FED SR confidentiality guidelines with discretion and integrity.
- Meetings and Collaboration: Attend supervision, team, and staff meetings and assist with other duties as needed.
- Experience: Minimum of 2 years of experience in NYC's affordable housing programs, including experience in leasing and compliance, income certification, and/or subsidy/regulatory compliance.
- Knowledge: Working knowledge in LIHTC (Low Income Housing Tax Credit), NYC residential rental practices, project-based Section 8, tenant-based Section 8, Mitchell Lama, CityFHEPS, CoC SPC, and other relevant programs.
- Skills: Excellent internal and external communication skills, ability to manage deadlines and multiple projects at once, high level of attention to detail, analytical mindset, ability to manage substantial amounts of data, problem-solving skills, proficiency in Word, Excel, Outlook, Teams, and Internet search/usage Office 365, experience with property management software, and ability to liaise effectively with WEST SIDE FED SR employees.
- Education: High School/GED required, Bachelor's Degree preferred.
- Certifications: LIHTC certification preferred.
WEST SIDE FED SR is an equal employment opportunity employer, where employment is based upon employees' qualifications without discrimination on the basis of race, creed, color, national origin, religion, sex, age, disability, marital status, sexual orientation, military status, citizenship status, genetic predisposition or carrier status, or any other protected characteristic as established by law.
