Leasing Specialist

1 day ago

New York, New York, United States WEST SIDE FED SR Full time
Job Summary

The Leasing Specialist is a key member of the Leasing & Compliance team at WEST SIDE FED SR. This role reports to the Assistant Director of Compliance and works closely with colleagues and Building Management to achieve a high success rate in leasing and rental subsidy tasks.

Responsibilities
  • Support the rental subsidy application process, including preparation, submission, and monitoring for approval by city agencies.
  • Assist with preparing reports, such as CoC (Continuum of Care) monthly rent rolls, CoC beta reports, and other ad-hoc reports for various city, state, and federal agencies.
  • Work collaboratively with internal departments and external parties to prepare initial lease package preparation process.
  • Help with the NYS annual legal rent registration process, including gathering data from tenant files, online data entry, and mailing submissions to tenants.
  • Support the Section 8 rent increase request process, including calculating increases and submitting to city agencies for approval.
  • Conduct monthly subsidy quality control by reviewing payment registers from city agencies and recertification completion data.
  • Assist with uploading leases, riders, and form letters into property management software and maintaining merge field accuracy.
  • Update scheduled billing and lease renewals into the property management software.
  • Prepare professional written correspondence.
  • Participate in lease-up of affordable housing developments by WEST SIDE FED SR, including Housing Connect log tracking, lease package preparation, conducting lease signings, and other tasks as needed.
  • Maintain both electronic and hardcopy files thoroughly, accurately, and uniformly.
  • Attend training sessions and conferences as required for enhancement of job skills.
  • Comply fully with all WEST SIDE FED SR confidentiality guidelines with discretion and integrity.
  • Attend supervision, team, and staff meetings.
  • Assist with other duties as needed.
Competencies/Skills
  • Minimum of 2 years of experience in NYC's affordable housing programs, including experience in leasing and compliance, income certification, and/or subsidy/regulatory compliance.
  • Working knowledge in LIHTC (Low Income Housing Tax Credit), NYC residential rental practices, project-based Section 8, tenant-based Section 8, Mitchell Lama, CityFHEPS, CoC SPC, and other relevant programs.
  • Experience with Rent Stabilization Law a strong plus.
  • Excellent internal and external communication skills, along with the ability to manage deadlines and multiple projects at once.
  • High level of attention to detail and an analytical mindset as it relates to numbers and tracking substantial amounts of data.
  • Ability to manage substantial amounts of data, such as annual contract rent increases, legal rents, rent rolls, file audit findings/responses, compliance deadlines, etc.
  • Ability to problem-solve independently.
  • Proficiency in Word, Excel, Outlook, Teams, and Internet search/usage Office 365.
  • Experience with property management software; RealPage's OneSite is preferable.
  • Ability to liaise effectively with WEST SIDE FED SR employees throughout the organization to achieve the WEST SIDE FED SR mission.
  • Ability to maintain professional relationships and boundaries.
  • Ability to uphold standards of diversity, equity, and inclusion in provision of services.
  • Maintain a commitment to supporting underserved communities who have experienced systemic oppression and bias.

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