Leasing Specialist
1 day ago
The Leasing Specialist is a key member of the Leasing & Compliance team at WEST SIDE FED SR. This role reports to the Assistant Director of Compliance and works closely with colleagues and Building Management to achieve a high success rate in leasing and rental subsidy tasks.
Responsibilities- Support the rental subsidy application process, including preparation, submission, and monitoring for approval by city agencies.
- Assist with preparing reports, such as CoC (Continuum of Care) monthly rent rolls, CoC beta reports, and other ad-hoc reports for various city, state, and federal agencies.
- Work collaboratively with internal departments and external parties to prepare initial lease package preparation process.
- Help with the NYS annual legal rent registration process, including gathering data from tenant files, online data entry, and mailing submissions to tenants.
- Support the Section 8 rent increase request process, including calculating increases and submitting to city agencies for approval.
- Conduct monthly subsidy quality control by reviewing payment registers from city agencies and recertification completion data.
- Assist with uploading leases, riders, and form letters into property management software and maintaining merge field accuracy.
- Update scheduled billing and lease renewals into the property management software.
- Prepare professional written correspondence.
- Participate in lease-up of affordable housing developments by WEST SIDE FED SR, including Housing Connect log tracking, lease package preparation, conducting lease signings, and other tasks as needed.
- Maintain both electronic and hardcopy files thoroughly, accurately, and uniformly.
- Attend training sessions and conferences as required for enhancement of job skills.
- Comply fully with all WEST SIDE FED SR confidentiality guidelines with discretion and integrity.
- Attend supervision, team, and staff meetings.
- Assist with other duties as needed.
- Minimum of 2 years of experience in NYC's affordable housing programs, including experience in leasing and compliance, income certification, and/or subsidy/regulatory compliance.
- Working knowledge in LIHTC (Low Income Housing Tax Credit), NYC residential rental practices, project-based Section 8, tenant-based Section 8, Mitchell Lama, CityFHEPS, CoC SPC, and other relevant programs.
- Experience with Rent Stabilization Law a strong plus.
- Excellent internal and external communication skills, along with the ability to manage deadlines and multiple projects at once.
- High level of attention to detail and an analytical mindset as it relates to numbers and tracking substantial amounts of data.
- Ability to manage substantial amounts of data, such as annual contract rent increases, legal rents, rent rolls, file audit findings/responses, compliance deadlines, etc.
- Ability to problem-solve independently.
- Proficiency in Word, Excel, Outlook, Teams, and Internet search/usage Office 365.
- Experience with property management software; RealPage's OneSite is preferable.
- Ability to liaise effectively with WEST SIDE FED SR employees throughout the organization to achieve the WEST SIDE FED SR mission.
- Ability to maintain professional relationships and boundaries.
- Ability to uphold standards of diversity, equity, and inclusion in provision of services.
- Maintain a commitment to supporting underserved communities who have experienced systemic oppression and bias.
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