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Administrative Support Specialist

2 weeks ago


Manalapan, United States Klein Property Management Full time
Job OverviewAs an Office Manager, you will play a critical role in overseeing our office's daily administrative functions. This involves handling a variety of tasks, ensuring smooth office operations, and fostering a positive work environment.Responsibilities:
  • Manage office operations, including phone calls, visitor interactions, and email responses.
  • Administer Accounts Payable processes and oversee Payroll services for multiple clients.
  • Efficiently coordinate property maintenance requests and ensure timely follow-up actions.
  • Maintain accurate and up-to-date filing systems for tenant records, lease agreements, and other essential documents.
  • Support the preparation of reports, invoices, and tenant correspondence.
  • Effectively manage accounts payable and receivable, including rent collection and payment processing.
  • Provide assistance to property managers, facilitate inspections, and participate in meetings as needed.
  • Responsible for maintaining office supplies and equipment.
  • Collaborate with team members to achieve project goals and enhance overall productivity.
  • Deliver exceptional customer service to tenants, property owners, and external partners.
Requirements:
  • Proven experience in office management or administrative support, preferably within property management or real estate.
  • Strong organizational skills and ability to multitask effectively.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Ability to maintain confidentiality and handle sensitive information.
  • Friendly and professional demeanor, prioritizing customer service.
  • Capacity to work independently and collaboratively as part of a team.