Clinical Internship Staff Assistant

4 weeks ago

New York, New York, United States SUNY College of Optometry Full time
Job Summary

The SUNY College of Optometry is seeking a highly skilled Clinical Internship Staff Assistant to join the Department of Clinical Education. This is an exciting opportunity to contribute to the development and implementation of clinical internship programs, working closely with students, faculty, and external partners.

Key Responsibilities
  • Manage student clinical profiles, including rotations, evaluations, patient logs, and supervisor feedback.
  • Implement and manage the external student evaluation process for student grading.
  • Provide administrative support to the Director of Clinical Externships, developing, implementing, assessing, and refining the clinical externship component of the curriculum.
  • Manage affiliation agreement contracts between the externship program and externship sites, conducting audits to identify responsibility, liability, procedures, and compliance standards.
  • Develop detailed site profiles, including site requirements, to help students find rotations that best suit their professional interests, learning styles, personal needs, and individual criteria.
  • Administer and process student externship site evaluations and surveys to assess site compliance and clinical experiences.
  • Work with the Externship Assignment Team to coordinate the assignment and scheduling process for student rotations.
  • Collect, review, and interpret students' onboarding and credentialing documents for site compliance, including health screening documents.
  • Collaborate with the Clinical Education Team to develop new external clinical education sites to support students enrolled in the upstate extension program of SUNY College of Optometry.
  • Ensure the externship program meets SUNY clinical practice standards of the Accreditation Council on Optometric Education (ACOE).
  • Manage the externship timeline to track critical deadlines.
  • Aid the timely renewal of Adjunct Faculty who support the externship program.
  • Manage office operations and procedures, including file maintenance and retention, and database management.
  • Oversee and coordinate between the department, the UEC, and externship sites, the immunization and health tracking process for students.
  • Provide charts and graphs to present visual analysis of data, including statistics of externship selections and patient logs.
  • Provide electronic and web-based forms for use by 3rd and 4th year students and site supervisors.
  • Provide website management, including creating, redesigning, updating, and maintaining the department's webpage, and composing internal and public-facing content.
  • Manage an integrated attendance module to track absence requests, make-ups, and proof of attendance for 3rd and 4th year students.
  • Increase understanding of the legal requirements of our externship program and our external sites by working with the college's legal counsel.
  • Work in collaboration with IT to create a document management system to retain site/student scanned documents.
  • Create web content for the Clinical Education Department.
Requirements
  • Bachelor's degree in education, communication, or a related field.
  • Minimum of 1 year of experience working with clients, students, or similar groups.
  • Strong project management and organizational skills.
  • Dependable and reliable.
  • Ability to multitask effectively.
  • Excellent communication and teamwork skills.
  • Proficiency in using relevant software and tools for project management and data analysis.
Preferred Qualifications
  • Pursuing Master's degree.
  • Experience in a clinical academic facility.
  • Familiarity with outreach and community engagement strategies.
  • Experience with event planning and coordination.
Compensation

The salary range is $50,000 to $60,000, and there is also a generous benefit package, including 15 days of annual leave and 13 paid holidays per year. We are a qualifying employer in the federal Public Service Loan Forgiveness (PSLF) Program.

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