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Administrative Support Specialist

2 months ago

Delray Beach, Florida, United States AmWINS Group Full time
About AmWINS Group

At AmWINS Group, we foster a collaborative and inclusive work environment where our employees thrive. Our organization is built on the principles of teamwork, mutual respect, and a commitment to excellence. We invest in our employees' growth and development, providing opportunities for education, training, and career advancement.

Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team in Delray Beach, FL. This part-time position will be responsible for providing administrative support to our office, ensuring a smooth and efficient work environment.

Key Responsibilities
  • Reception Management: Greet guests and visitors, providing a warm and welcoming experience.
  • Communication: Effectively communicate with colleagues, clients, and vendors through email, phone, and written correspondence.
  • Supply Management: Order and stock office and break-room supplies, ensuring a well-stocked and organized environment.
  • Vendor Relationships: Manage relationships with vendors for office and break-room supplies.
  • Mail and Shipping: Collect and distribute mail and shipments accordingly.
  • Office Support: Provide support services such as photocopying, compilation, and distribution of materials.
  • Facilities Management: Serve as the point of contact for building management and input maintenance requests as needed.
  • Conference and Break Rooms: Ensure conference rooms, supply rooms, and break-rooms are always neat, stocked, and maintained.
  • Meetings and Events: Place orders for breakfast and lunch for meetings as needed.
  • Administrative Support: Provide support to the Administration team with other duties as assigned.
Requirements
  • Positive Attitude: Demonstrate a positive and helpful attitude towards visitors and employees.
  • Attention to Detail: Maintain a neat and organized office space.
  • Technical Skills: Proficient in computer software packages, including Outlook, Word, and Excel.
  • Problem-Solving: Possess strong attention to detail and problem-solving skills.
  • Adaptability: Be adaptable and motivated to learn.
  • Communication: Possess excellent written and verbal communication skills.
  • Knowledge: Have knowledge of office procedures, practices, and equipment.
  • Independence: Ability to work independently and in stressful situations.
  • Multi-Tasking: Ability to multi-task and prioritize tasks effectively.
Requirements and Qualifications
  • Education: High School Diploma or equivalent.
  • Experience: Two to three years of relevant experience in an office environment.