Financial Operations Specialist

3 weeks ago

Minneapolis, Minnesota, United States Joint Relief Institute Full time
Job Summary

We are seeking a highly organized and detail-oriented Financial Operations Specialist to join our growing team at the Joint Relief Institute. As a key member of our finance department, you will be responsible for managing day-to-day financial operations, ensuring accurate and timely recording of financial transactions, and maintaining compliance with financial regulations.

The ideal candidate will have strong accounting knowledge, proficiency in QuickBooks, and a medical or similar industry background. This role is essential for the smooth financial operations of our business and involves working closely with the leadership team to maintain financial health and compliance.

Responsibilities:

  • Transaction Management: Record and manage daily financial transactions, including invoices, receipts, and payments. Ensure that all transactions are accurately categorized and documented within QuickBooks.
  • Accounts Payable & Receivable: Monitor and process accounts payable, ensuring bills are paid in a timely manner. Track accounts receivable, manage invoicing, and follow up on overdue payments.
  • Bank Reconciliation: Reconcile all bank accounts, credit card statements, and other financial statements on a regular basis to ensure accuracy and resolve any discrepancies.
  • Financial Reporting: Prepare monthly, quarterly, and annual financial reports, including profit and loss statements, balance sheets, and cash flow statements. Assist in providing leadership with financial data for decision-making.
  • Budget Assistance: Assist the Controller and CEO with preparing and monitoring budgets, highlighting variances and potential areas for cost savings or improvements.
  • Tax Preparation: Prepare and maintain accurate tax records for annual filings, ensuring compliance with federal, state, and local tax laws. Provide necessary documentation for external tax preparers.
  • Audit & Compliance: Work with the Controller and external auditors to ensure the organization is audit-ready. Assist in maintaining compliance with financial regulations, including healthcare-related financial guidelines.
  • Record Management: Maintain organized records of all financial transactions, supporting documents, and financial reports. Ensure data integrity by maintaining up-to-date information within QuickBooks.
  • Process Improvement: Continuously assess and improve financial processes, suggesting changes to improve efficiency, reduce errors, and optimize cash flow.

Estimated Salary: $60,000 - $80,000 per year

We offer a comprehensive benefits package, including paid time off, paid sick time, paid holidays, retirement plan, insurance options, and discounts through employer programs.

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