Executive Assistant

2 days ago


Salina, Kansas, United States Headway Workforce Solutions Full time
About Headway Workforce Solutions

We are a leading provider of workforce solutions with an array of contract-based integrated services and national staffing solutions.

Job Summary

We are seeking an experienced Executive Assistant to provide administrative support to our client in the Salina, KS area. This is a part-time position, requiring 20-25 hours per week, for a short-term project anticipated to last 3-4 weeks.

Key Responsibilities
  • Compile and prepare PowerPoint presentation content for designated meetings.
  • Attend meetings to set up and run the PowerPoint presentation.
  • Distribute presentations to participants as required.
  • Manage schedule/calendar, independently schedule appointments and conference calls, and originate meeting invitations.
  • Coordinate travel arrangements and enter travel details on calendar.
  • Coordinate and arrange staff meetings, as well as other departmental and corporate meetings as necessary.
  • Prepare agendas, secure facility/location, order meals, take minutes and distribute as necessary.
  • Compose and prepare confidential correspondence, reports, documents, presentations, emails and faxes.
  • Make copies of correspondence or other printed materials as necessary.
  • Update and maintain key spreadsheets, contact lists, and various department reports.
  • Research and gather information from various internal/external sources.
  • Review, sort and route incoming/outgoing mail, faxes.
  • Prepare expense reports and check requests.
  • Organize and maintain department files.
  • Maintain and order supplies within budgetary and departmental guidelines.
  • Perform special projects as requested.
Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required.

  • Strong organizational skills with ability to manage multiple projects simultaneously.
  • High level of proficiency in Microsoft Office software (Word, Excel, PowerPoint, Outlook).
  • Working knowledge of PeopleSoft a plus.
  • Ability to learn other software programs as required.
  • Background in executive secretarial area and/or office management.
  • Strong time management and communication skills.
  • Strong attention to detail.
  • Perform functions with a high degree of ethics and confidentiality.
  • Sense of urgency.
  • Ability to write reports, business correspondence, and procedure manual.
Additional Information

This is an onsite position. The work environment is moderate noise level. Physical demands include sitting, talking or hearing, walking, standing, reaching with hands and arms, stooping, kneeling, crouching or crawling, and lifting and/or moving up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.



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