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Experienced Administrative Coordinator

2 months ago

Chicago, Illinois, United States Metropolitan Water Reclamation District of Greater Chicago Full time

Position Summary

This position entails executing administrative functions such as document management, data collection, and facilitating internal workflows within a designated department. The role demands meticulous attention to detail and exceptional organizational capabilities.

Key Responsibilities

  • Oversee specialized administrative functions related to personnel management, contracts, budgeting, inventory control, and payment processing.
  • Gather and organize data, preparing fundamental reports as necessary.
  • Conduct basic bookkeeping activities, including invoice reconciliation and payment processing.
  • Support routine budgeting tasks and manage budgetary requests.
  • Draft and disseminate complex correspondence while managing records effectively.
  • Ensure efficient information flow within the team and guarantee task completion.
  • Employ computer software for various administrative duties.
  • Guide administrative personnel by assigning tasks and reviewing their work.

Additional Duties

  • Provide assistance to other administrative roles as required.
  • Execute any other assigned responsibilities.

Work Environment

The role is performed in a conventional office environment utilizing standard office equipment.

Essential Skills and Qualifications

  • Proficient understanding of the English language, including spelling and grammar.
  • Knowledge of basic business mathematics and bookkeeping principles.
  • Familiarity with office procedures and practices.
  • Outstanding customer service abilities.
  • Capability to plan, supervise, and communicate effectively.
  • Competence in using computer applications for various tasks.

Educational Requirements

A degree from an accredited college with an associate's degree and three years of administrative experience involving computer utilization.

Substitution Policy

Additional experience in computer-related administrative roles may substitute for educational qualifications. Full-time college education may replace up to two years of experience.

Promotional Criteria

  • A minimum of one year of experience in specified roles within the organization.
  • Civil service status in one of the specified classifications.