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Administrative Assistant
2 months ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Zephyr Connects LLC. As a key member of our administrative operations, you will play a crucial role in ensuring the smooth day-to-day functioning of our business.
About Us
Zephyr Connects LLC is a dynamic and innovative company that specializes in connecting top talent with leading organizations. We pride ourselves on our commitment to excellence, teamwork, and customer satisfaction.
Key Responsibilities
- Reconcile vendor, subcontractor, and credit card accounts
- Perform general A/P functions, including entering subcontractor payments and credit card charges
- Support with payroll, compiling time sheets, and allocating time to jobs on a weekly basis
- Manage and track employees' PTO
- Monitor lead-calls for marketing sales stats
- Assist with the renewal of company registrations, licenses, and annual reports
- Update client, vendor, and subcontractor information
- Coordinate the tracking of COI from subcontractors and obtain subcontract agreements
- Collect financial data for insurance renewals
- Support the 401k, medical, and dental benefits enrollments
- Assist with administrative office tasks
- Serve as backup for the front desk as needed
- Other special projects as assigned
Requirements
- Bachelor's Degree Preferred
- Minimum 5 years of Administrative Assistant experience
- Minimum 3 years of Bookkeeping Experience
- Knowledge in QuickBooks (preferred) and Microsoft Office Suite
- Strong organizational skills
- Strong attention to detail
- Strong communication and excellent people skills
- Basic accounting knowledge
Compensation
- $25.00/hr-$30.00/hr based on experience
- $350 per month contribution for Medical/Dental
- 401K (4% contribution), 8 paid holidays
- 5 sick days prorated (32hrs accrues 1hr sick)
- Vacation based on length of employment
Personal Characteristics
- Thoughtful
- Enthusiastic
- Dedicated
- Adaptable
- Proactive
- Trustworthy
- Approachable
- Teachable
- Motivated
How to Apply
- Please submit your resume with a cover letter.
We have a formal recruiting process and work with Zephyr Connects LLC to screen and hire candidates. If you are selected for the next step, you will receive instructions within 3 days of your submission. Everyone will be contacted.
Zephyr Connects LLC is an equal opportunity employer and complies with all applicable laws and regulations regarding nondiscrimination in employment.
